Email updates

Posted on

October 31, 2023 – CRAFT SHOW SPECIAL

One of our biggest fundraisers, the Woodson Craft Show, is upon us. This is the 30th year of the show! We have many critical needs that still need to be met. We know that the season hasn’t even officially started and we are asking for a lot of participation – but these fundraising efforts, in particular, are what enable our team to be the successful program that we all enjoy being a part of! Please consider setting aside some of your time to help us make this long standing event a success.

1. URGENT REQUEST FOR HELP!
2. WHEN IS THE WOODSON CRAFT SHOW?
3. WHO IS THE WOODSON CRAFT SHOW FOR?
4. WHAT DO I GET OUT OF THE WOODSON CRAFT SHOW?
5. OK. BUT WHAT EXACTLY IS THE WOODSON CRAFT SHOW?
6. ALRIGHT. YOU CONVINCED ME. WHAT DO YOU NEED ME TO DO?

1. URGENT REQUEST FOR HELP!

The Craft Show Sign Up Genius is long and maybe confusing to navigate – but that’s because we have SO MANY jobs that need to be filled to make this event run smoothly. Scroll all the way down to find the perfect opportunity for you. Here are our most critical needs:

  • Heavy Duty EXTENSION CORDS and POWER STRIPS
  • BAKED GOODS
  • SIGN HOLDERS and CONCESSION STAND workers during the show. (Only 2 hour shifts – not for the entire day)!
  • TAKE DOWN ASSISTANCE. Starts at 4:00PM until done. Many hands make light work here.

2. WHEN IS THE WOODSON CRAFT SHOW?

Set up begins the night before the show, Friday, Nov 3. On that evening we need volunteers to help set-up and organize the many donated/loaned items that will be used the next day.

The show is on Saturday, November 4. Set-up continues at 6:30AM! Adults and athletes help our vendors get set up for when the doors open at 10:00AM. During the show, we need lots of volunteers to run things like the concession stand, greet, and hold signs at major intersections to draw in more shoppers. The show ends at 4:00PM, and then the tear down begins.

3. WHO IS THE WOODSON CRAFT SHOW FOR?

Everyone, really! We currently have 102 vendors signed up. Many vendors LOVE this event more than any other craft show because of all the help that the athletes provide them in bringing their merchandise into the school to set up. The Craft Show is also for shoppers. It’s a great place to start (or finish, if you’re really on the ball) holiday shopping. There is, literally, something for everyone.

4. WHAT DO I GET OUT OF THE WOODSON CRAFT SHOW?

Shifts of labor are for service credit. You MUST check in with Gail and sign in upon arrival to get credit. There will be a table set up for check in just inside Door #3, near the bake sale. Shifts for both athletes and adults are included.

You ALSO get the opportunity to benefit the team in a FUN way. These vendors are amazing artisans who are very skilled at what they do. It’s fun to engage with creative people and learn about them and their wares. Any money you spend benefits the team because it keeps these vendors coming back year after year.

5. OK. BUT WHAT EXACTLY IS THE WOODSON CRAFT SHOW?

This exceptional show features juried handmade arts and crafts from dozens of artisans around the region. Absolutely no buy-sell, resale or kits are allowed. So, all items offered for sale are handcrafted by the exhibitor. 

 It also brings thousands of shoppers to Woodson High School and benefits the Woodson Crew Team.

This show has THREE UNIQUE FEATURES:
— NO ADMISSION FEE for shoppers
— ELECTRICITY is included in the booth fee
— STUDENT ATHLETES are available to assist crafters with loading and unloading their supplies!

6. ALRIGHT. YOU CONVINCED ME. WHAT DO YOU NEED ME TO DO?

  • VOLUNTEER. Sign Up here!
  • SPREAD THE WORD! Let’s flood all our channels with this event to get as many shoppers as we can!
    • If you’re on Facebook, there’s an event you can join and then share with your friends: Woodson Craft Show Facebook Event. Or Share our most recent post.
    • If you’re on IG, share our most recent post on your stories.
    • If you’re (still) on Twitter/X: share our post!
    • Share the graphic below ANYWHERE – your local neighborhood Facebook group, your Next Door group, on your personal timelines.
  • SHOW UP AND SHOP!
Posted on

October 26, 2023 Email Update

We have a busy weekend ahead of us with erg rental return, the erg shed work day and the boathouse clean up workday. Next weekend is the Craft Show! Please see the action items below.

1. LAST GREEN DAY IS THIS SAT. 10/28!
2. WE NEED YOU THIS WEEKEND
A. ERG RENTAL RETURN & WORKDAY SAT. 10/28, 10a-1p
B. BOATHOUSE WORKDAY SUN. 10/29, 9-11a
3. 2023-24 REGISTRATION BEGINS WED. NOV 1st
4. WINTER CONDITIONING BEGINS THU. NOV 16
5. FUNDRAISING
A. NEXT TAG DAY IS SAT. NOV 11
B. BECOME A SPONSOR OR RECRUIT A SPONSOR
6. WOODSON SPIRIT WEAR
7. LOOKING AHEAD: AT-A-GLANCE
8. WAIT. THERE’S MORE?

ACTION ITEMS FOR THIS WEEK

  1. ATHLETES NEEDED: Sat, 10/28, 10a-1p: Erg Shed Work Day Sign Up.
  2. SPACE STILL AVAILABLE: Sun, 10/29, 9-11a: Boathouse Work Day Sign Up.
  3. BAKED GOODS NEEDED! And, there are lots of other volunteer positions of all types that need to be filled. Sign up for the CRAFT SHOW. 

1. LAST GREEN DAY IS THIS SAT. 10/28!

Sign up for your final opportunity to get on the water before the spring season. The weather is AMAZING. SIGN UP HERE

2. WE NEED YOU THIS WEEKEND

  • ERG RENTAL RETURN & WORKDAY SAT. 10/28, 10a-1p

Return your rented erg to the Woodson Crew Erg Shed (back of school near senior parking) any time during a 10a-1p window. If you can, plan to stay for the Erg Shed Workday going on at the same time. With guidance, you will help to clean the ergs and make sure they are ready for winter conditioning. In addition, it would be very helpful to have anyone with woodworking experience available to help repair the erg shed ramp.

  1. BOATHOUSE WORKDAY SUN. 10/29, 9-11a

Help the team winterize our launches and boathouse at Sandy Run. Great opportunity for you to see the inner workings up close and appreciate the scale of things once the spring season begins. This is critical work to enable the team to begin practice in the spring with well maintained equipment! Boathouse Work Day Sign Up.

3. 2023-24 REGISTRATION BEGINS WED. NOV 1st

Registration will open next week, November 1 at 10 AM. Please review the registration portion of the website and the presentation from our parent information session to learn more. Still have questions? Reach out to our membership team at [email protected].¶

4. WINTER CONDITIONING BEGINS THU. NOV 16

BEFORE YOU CAN PARTICIPATE, all athletes must have a VHSL physical dated after May 1, 2023 turned into the Woodson Athletic Trainer (hard copies delivered to Rm. C158, soft copies emailed to the athletic trainer, [email protected]). Athletes should also be registered with the Woodson Athletic System.

Schedule will be confirmed in the coming weeks and published as soon as it is available.

5. FUNDRAISING

  • NEXT TAG DAY IS SAT. NOV 11

We were just shy of halfway to our goal after the first Tag Day. So, we need a big turn out of athletes and parents for our next Tag Day! SIGN UP NOW! For more information and a direct donation link, visit our website: https://woodsonrowing.org/tag-days/

  • BECOME A SPONSOR OR RECRUIT A SPONSOR

As you know, donations are a mainstay of our funding efforts. Please continue to spread the word. If you, or anyone you know, might be interested in becoming a sponsor of our team, our DONORS PAGE on the website is a great resource. In addition, please check with your employers to see if they have any matching programs! Some employers will match charitable donations made by their employees. Please contact Ana at [email protected] with any questions, to arrange sponsorships or set up employer matching!

6. WOODSON SPIRIT WEAR

New this year – Woodson Crew Croc Charms! Cost is $6 for 1 charm and $10 for 2 charms. Contact Ana at [email protected] or on Slack to arrange payment and delivery!

With the holidays coming up, plan to get your athlete (or yourself!) some spirit wear so you’re ready for the spring season. Visit our team store. A portion of the proceeds does benefit the team. 

7. LOOKING AHEAD: AT-A-GLANCE

OCTOBER:

NOVEMBER:

  • Wed. 11/1: Registration opens at 10a. Link to follow.
  • Fri. 11/3: Set up for the craft show
  • Sat. 11/4: 30th Annual Craft Show, 10a-4p. Volunteer and shop! 
  • Tue. 11/7: Wendy’s restaurant fundraiser, ALL DAY LONG!
  • Sat. 11/11: 2nd Tag Day
  • Thu. 11/16: Winter Conditioning begins. More info to follow.

DECEMBER:

  • Fri. 12/15: Deadline for early bird registration discount

FEBRUARY 2024

  • Fri. 2/16: Last day of winter conditioning
  • Mon. 12/19: Deadline for returning athlete refunds
  • Mon. 2/21: Practice at school (baseline erg testing). Time TBD.
  • Tue. 2/20: On-the-water practice begins. Pull for Woodson!
    (Mon-Fri: 4-6:30p; Sat: 8:30-10:30a)

MARCH

  • Thu. 3/7: Deadline for novice athlete refunds

8. WAIT. THERE’S MORE?

STAY IN THE KNOW!

NEWSLETTER: Join the newsletter or Slack by sending an email to [email protected].

CORPORATE SPONSORSHIP/FUNDRAISING:  Visit the Donors page on the website or contact our fundraising team at [email protected].

VOLUNTEER: Visit our  Volunteer Webpage to find out our current needs.

REMINISCE: Current season, previous season or upload your own! Find out all you need to know about Woodson Rowing photos and videos.

SHOP AND BENEFIT THE TEAM:
Spirit wear and more!

FOLLOW US ON SOCIAL MEDIA

Posted on

October 19, 2023 Email Update

Our next big fundraiser is the Woodson Craft Show! We will need all hands on deck (athletes and parents) to make this very popular event a success. Also, plan to use the event to get some of your holiday shopping done.

1. WOODSON CROC CHARMS AT GREEN DAYS
2. VOLUNTEER OPPORTUNITIES
3. GREEN DAYS ARE ONGOING
4. ERG RENTAL RETURN & ERG SHED WORKDAY! SAT. 10/28, 10a-1p
5. BOATHOUSE CLEAN UP WORKDAY! SUN. 10/29, 9-11a
6. BECOME A SPONSOR OR RECRUIT A SPONSOR
7. LOOKING AHEAD: AT-A-GLANCE
8. WAIT. THERE’S MORE?

ACTION ITEMS FOR THIS WEEK

  1. CRITICAL NEED: Sat, 10/28, 10a-1p: Erg Shed Work Day Sign Up.
  2. CRITICAL NEED: Sun, 10/29, 9-11a: Boathouse Work Day Sign Up.
  3. Sign up for the CRAFT SHOW. Scroll down the sign up genius. There are volunteer positions of all types!

1. WOODSON CROC CHARMS AT GREEN DAYS

New this year – Woodson Crew Croc Charms! Cost is $6 for 1 charm and $10 for 2 charms. Contact Ana at [email protected] or on Slack to arrange payment and delivery! Ana will also be at Green Day THIS TUESDAY, OCT 24 if you want to bring cash and get some on the spot!

2. VOLUNTEER OPPORTUNITIES

Interested in learning more about volunteering opportunities and requirements? Visit our  Volunteer Webpage to find out our current needs OR check out the action items at the top of this email!

3. GREEN DAYS ARE ONGOING

Green Days are out of season opportunities for coaches to instruct their student athletes. Rowers and Coxswains are encouraged to attend as many Green Days as possible. Green days take place on Tuesdays (4:30-6:30p), Thursdays (4:30-6:30p), and Saturdays (8:00-10:30a) through October 28. SIGN UP HERE

BEFORE participating, all athletes MUST (without exception) have:

If you are a first-time athlete and have NOT completed a swim test with Woodson Crew, please contact Jenn Ros at [email protected].

If you have never been on the water in a Woodson Crew boat, try to register for your first day on the water on a TUESDAY in order to receive a more thorough orientation to Woodson Crew. After your first day, you are welcome to come on any and all days that fit your schedule.

Participants are responsible for their own transportation, and carpooling is highly recommended. All sessions are at Sandy Run Regional Park (10450 Van Thompson Road, Fairfax Station, VA).

4. ERG RENTAL RETURN & ERG SHED WORKDAY! SAT. 10/28, 10a-1p

Return your rented erg to the Woodson Crew Erg Shed (back of school near senior parking) any time during a 10a-1p window. If you can, plan to stay for the Erg Shed Workday going on at the same time. With guidance, you will help to clean the ergs and make sure they are ready for winter conditioning. In addition, it would be very helpful to have anyone with woodworking experience available to help repair the erg shed ramp.

5. BOATHOUSE CLEAN UP WORKDAY! SUN. 10/29, 9-11a

Help the team winterize our launches and boathouse at Sandy Run. Great opportunity for you to see the inner workings up close and appreciate the scale of things once the spring season begins. This is critical work to enable the team to begin practice in the spring with well maintained equipment! Boathouse Work Day Sign Up.

6. BECOME A SPONSOR OR RECRUIT A SPONSOR

With our first Tag Day behind us, the Board is looking to ensure we have the funds needed for the team to hit the ground running (or is it rowing?) when the season starts in Spring. As you know, donations are a mainstay of our funding efforts. Please continue to spread the word. If you, or anyone you know, might be interested in becoming a sponsor of our team, our DONORS PAGE on the website is a great resource.

In addition, please check with your employers to see if they have any matching programs! Some employers will match charitable donations made by their employees. What better cause for your employer’s funds than to help our athletes develop confidence, strength and community?! Please contact Ana at [email protected] with any questions, to arrange sponsorships or set up employers matching!

7. LOOKING AHEAD: AT-A-GLANCE

OCTOBER:

NOVEMBER:

  • Fri. 11/3: Set up for the craft show
  • Sat. 11/4: 30th Annual Craft Show, 10a-4p. Volunteer and shop! 
  • Tue. 11/7: Wendy’s restaurant fundraiser, ALL DAY LONG!
  • Sat. 11/11: 2nd Tag Day
  • Thu. 11/16: Winter Conditioning begins. More info to follow.

FEBRUARY 2024

  • Wed. 2/21: On-the-water practice begins. Pull for Woodson!

8. WAIT. THERE’S MORE?

STAY IN THE KNOW!

NEWSLETTER: Join the newsletter or Slack by sending an email to [email protected].

CORPORATE SPONSORSHIP/FUNDRAISING:  Visit the Donors page on the website or contact our fundraising team at [email protected].

VOLUNTEER: Visit our  Volunteer Webpage to find out our current needs.

REMINISCE: Current season, previous season or upload your own! Find out all you need to know about Woodson Rowing photos and videos.

SHOP AND BENEFIT THE TEAM:
Spirit wear and more!

FOLLOW US ON SOCIAL MEDIA

Posted on

October 12, 2023 Email Update

The action never stops! We had an extremely successful first Tag Day last weekend, a good turn out at our Chipotle Restaurant Fundraiser, and LOTS more to come! Keep reading to learn more.

1. *NEW* SWIM TEST – NEW ATHLETES ONLY – SAT. 10/14, 1:00p
2. *NEW* TAG DAY THANK YOU!
3. *NEW* EARNING VOLUNTEER CREDITS IS EASY!
4. *NEW* HELP US HELP YOU – SERVE ON THE BOARD
5. *NEW* SHOW YOUR WOODSON CREW PRIDE WITH NEW CROC CHARMS!
6. GREEN DAYS ARE ONGOING
7. ERG RENTAL RETURN, SAT. 10/28, 10a-1p
8. LOOKING AHEAD: AT-A-GLANCE
9. WAIT. THERE’S MORE?

ACTION ITEM FOR THIS WEEK

We need parents or athletes to hand out Craft Show Flyers at the Fairfax Festival this weekend! If you’re going, please contact Ana at [email protected] to get copies of our flyers. Sign up here to earn volunteer credit for participating!

1. *NEW* SWIM TEST – NEW ATHLETES ONLY – SAT. 10/14, 1:00p

The next swim test is scheduled for Saturday, October 14th, 1-2p at Audrey Moore Rec Center. If you are a new rower or coxswain OR you just want to try out Woodson Crew’s Green Days, you are REQUIRED to pass a swim test certified by Woodson Crew prior to participating in on-the-water practices. Passage of this test is required only once so if you have completed a swim test in prior seasons, you don’t need to do it again.

Swim Tests are held at Audrey Moore Rec Center, 8100 Braddock Road, Annandale, VA.  This Sign-Up Genius has all the info you will need to succeed.

2. *NEW* TAG DAY THANK YOU!

Huge thank you to all the athletes and parents who showed up for our first Tag Day on October 7. We raised over $8,000 dollars toward our goal of $20,000! Congratulations to the top earning teams from the morning and afternoon session. They received trophies and gift cards (and a gas card for the parent driver)! Make sure you mark your calendars and sign up for the next Tag Day. Our next winners might be you!

3. *NEW* EARNING VOLUNTEER CREDITS IS EASY!

Interested in learning more about volunteering opportunities and requirements? Visit our  Volunteer Webpage. Current needs are:

4. *NEW* HELP US HELP YOU – SERVE ON THE BOARD

Please help us to help you! We are all busy, but serving on the crew boosters board is very fulfilling. It is a great opportunity to learn how the team functions, behind the scenes. Becoming a Board member fulfills your team volunteer obligation, leaving you able to watch those Spring regattas at your leisure!

We currently have an opening for the VASRA Representative. This critical role represents the Woodson Crew Booster Board at all VASRA meetings (generally once a month) and reports back to the board. Please contact Bill Westman, our Booster President at [email protected] to learn more. 

5. *NEW* SHOW WOODSON CREW PRIDE WITH CROC CHARMS!

New this year – Woodson Crew Croc Charms! Cost is $6 for 1 charm and $10 for 2 charms. Contact Ana at [email protected] or on Slack to arrange payment and delivery!

6. GREEN DAYS ARE ONGOING

Green Days are out of season opportunities for coaches to instruct their student athletes. Rowers and Coxswains are encouraged to attend as many Green Days as possible. Green days take place on Tuesdays (4:30-6:30p), Thursdays (4:30-6:30p), and Saturdays (8:00-10:30a) through October 28. SIGN UP HERE

BEFORE participating, all athletes MUST (without exception) have:

If you are a first-time athlete and have NOT completed a swim test with Woodson Crew, please contact Jenn Ros at [email protected].

If you have never been on the water in a Woodson Crew boat, try to register for your first day on the water on a TUESDAY in order to receive a more thorough orientation to Woodson Crew. After your first day, you are welcome to come on any and all days that fit your schedule.

Participants are responsible for their own transportation, and carpooling is highly recommended. All sessions are at Sandy Run Regional Park (10450 Van Thompson Road, Fairfax Station, VA).

7. ERG RENTAL RETURN, SAT. 10/28, 10a-1p

Return your rented erg to the Woodson Crew Erg Shed (back of school near senior parking) any time during a 10a-1p window. If you can, plan to stay for the Erg Shed Workday going on at the same time!

8. LOOKING AHEAD: AT-A-GLANCE

OCTOBER:

NOVEMBER:

  • Fri. 11/3: Set up for the craft show
  • Sat. 11/4: 30th Annual Craft Show, 10a-4p. Volunteer and shop! 
  • Tue. 11/7: Wendy’s restaurant fundraiser, ALL DAY LONG!
  • Sat. 11/11: 2nd Tag Day
  • Thu. 11/16: Winter Conditioning begins. More info to follow.

FEBRUARY 2024

  • Wed. 2/21: On-the-water practice begins. Pull for Woodson!

9. WAIT. THERE’S MORE?

STAY IN THE KNOW!

NEWSLETTER: Join the newsletter or Slack by sending an email to [email protected].

CORPORATE SPONSORSHIP/FUNDRAISING:  Visit the Donors page on the website or contact our fundraising team at [email protected].

VOLUNTEER: Visit our  Volunteer Webpage to find out our current needs.

REMINISCE: Current season, previous season or upload your own! Find out all you need to know about Woodson Rowing photos and videos.

SHOP AND BENEFIT THE TEAM:
Spirit wear and more!

FOLLOW US ON SOCIAL MEDIA

CORPORATE SPONSORSHIP: Stay tuned for exciting new opportunities for corporate sponsorship. In the meantime, if you know of any companies or organizations that would be interested in helping Woodson Crew stay the amazing program that it is, contact Ana at [email protected].

Posted on

October 5, 2023 Email Update

There are 2 impending volunteer opportunities this weekend where we need significant help! Please step up! Your future self will be so happy that you satisfied your volunteer credits in the fall before the spring season even starts.

1. *CRITICAL NEED* VOLUNTEERS NEEDED FRIDAY AND SATURDAY!
2. VOLUNTEER REQUIREMENTS
3. TRY CREW OR REFRESH YOUR MEMORY AT GREEN DAYS
4. ERG RENTAL RETURN, SAT. 10/28, 10a-1p
5. LOOKING AHEAD: AT-A-GLANCE
6. THERE’S MORE?

ACTION ITEMS FOR THIS WEEK
Sign up for FOOTBALL CONCESSIONS and TAG DAY


1. *CRITICAL NEED* VOLUNTEERS NEEDED FRIDAY AND SATURDAY!
Friday, 10/6: FOOTBALL CONCESSIONS: We currently have 3-4 people per shift signed up. The report from previous football games is that we need AT LEAST 6 (max 9) folks per shift to handle the crowds. You will receive ONE VOLUNTEER CREDIT PER SHIFT (so if you can stay the whole evening, you get 2 credits!)

Saturday, 10/7: TAG DAY: We need ALL ATHLETES AND PARENTS on deck for our BIGGEST fundraiser of the year!!! A full day of volunteering fulfills TWO of your athlete and/or parent volunteer requirements. For more information and a direct donation link, visit our website: https://woodsonrowing.org/tag-days/

2. VOLUNTEER REQUIREMENTS
Why are we always asking for volunteers? Well, it takes a village to keep our team up and running! Every family and athlete are needed (and expected) to fulfill volunteer requirements each season. We are all busy and it is definitely a challenge to find the time. Just a reminder, these are the volunteer requirements for participation in Woodson Crew (you can find this information, ways to volunteer, and more on our Volunteer Webpage):

3. TRY CREW OR REFRESH YOUR MEMORY AT GREEN DAYS
Green Days are out of season opportunities for coaches to instruct their student athletes. Rowers and Coxswains are encouraged to attend as many Green Days as possible. Green days take place on Tuesdays (4:30-6:30p), Thursdays (4:30-6:30p), and Saturdays (8:00-10:30a) through October 28. SIGN UP HERE

BEFORE participating, all athletes MUST (without exception) have:

If you are a first-time athlete and have NOT completed a swim test with Woodson Crew, please contact Jenn Ros at [email protected].

If you have never been on the water in a Woodson Crew boat, try to register for your first day on the water on a TUESDAY in order to receive a more thorough orientation to Woodson Crew. After your first day, you are welcome to come on any and all days that fit your schedule.

Participants are responsible for their own transportation, and carpooling is highly recommended. All sessions are at Sandy Run Regional Park (10450 Van Thompson Road, Fairfax Station, VA).

4. ERG RENTAL RETURN, SAT. 10/28, 10a-1p
Return your rented erg to the Woodson Crew Erg Shed (back of school near senior parking) any time during a 10a-1p window. If you can, plan to stay for the Erg Shed Workday going on at the same time!

5. LOOKING AHEAD: AT-A-GLANCE
OCTOBER:

NOVEMBER:

  • Fri. 11/3: Set up for the craft show
  • Sat. 11/4: 30th Annual Craft Show, 10a-4p. Volunteer and shop! 
  • Tue. 11/7: Wendy’s restaurant fundraiser, ALL DAY LONG!
  • Sat. 11/11: 2nd Tag Day
  • Thu. 11/16: Winter Conditioning begins. More info to follow.

FEBRUARY 2024

  • Wed. 2/21: On-the-water practice begins. Pull for Woodson!

6. THERE’S MORE?

RECRUITING
Our best source of new recruits is YOU! Use this QR code to help direct interested athletes. Questions? Email [email protected].

CORPORATE SPONSORSHIP
Stay tuned for exciting new opportunities for corporate sponsorship. In the meantime, if you know of any companies or organizations that would be interested in helping Woodson Crew stay the amazing program that it is, contact Ana at [email protected].

REMINISCE AND LOOK THE PART
Share team photos! Downloading is free.
Show your spirit! Our team store is open year-round.

STAY IN THE KNOW
Join the newsletter (email [email protected]).

Follow us on Social Media!
IG: https://www.instagram.com/woodsoncrew
FB: https://www.facebook.com/woodsoncrew
X: https://twitter.com/WoodsonCrew

Posted on

Oct 2, 2023: TAG DAY SPECIAL – We need your help!

SPECIAL EDITION NEWSLETTER ON OUR UPCOMING TAG DAY!

Our first Tag Day is coming this weekend. Here’s the 411 on the team’s BIGGEST and MOST LUCRATIVE fundraiser of the year. We need LOTS of PARENTS and as many ATHLETES as possible to make this a success.

1. WHERE DO I SIGN UP?
2. WHEN IS TAG DAY?
3. WHAT IF I DON’T HAVE ALL DAY?
4. WHAT EXACTLY IS TAG DAY?
5. GENERAL TIMELINE OF EVENTS
6. WHAT DO I NEED TO BRING?
7. WHY TAG DAYS?

1. WHERE DO I SIGN UP?

Click this link to SIGN UP NOW! (Using the sign up genius allows parent volunteers to PRE-ASSIGN groups to routes… if you “just show up” you will likely spend time waiting for a route/driver assignment instead of heading out). The more participants we have, the more quickly canvassing can be completed.

2. WHEN IS TAG DAY?

Tag Days have been divided up into TWO FULL DAY (8:00 AM – 4:00 PM) events. The first day is THIS SATURDAY, OCTOBER 7. The second day is Saturday, November 11.

3. WHAT IF I DON’T HAVE ALL DAY?

We will need your help! While we are hoping for everyone to participate for the full day, if you can only make the morning or after shift, please note that in the comments on the sign up genius. The AM shift will run from approximately 8:45a – noon. The PM shift will run from approximately noon – 3:30p. 

4. WHAT EXACTLY IS TAG DAY?

Tag Days are the most important athlete-driven fundraiser of the year. 

On Tag Days, athletes (transported by volunteer parents) walk door-to-door in our local neighborhoods. They are given scripts to help them confidently tell Woodson families about the sport of rowing, how we receive no FCPS funds, that we rely on dues and donations — and then ask for their support.

Athletes are always grouped together, so no one goes alone. Groups of 3 or 4 athletes (with at least 1 returning/seasoned athlete) will be paired with 1 parent volunteer driver. Each parent volunteer will drive to their pre-mapped route so that the athletes may canvas their designated area. Parent volunteers are responsible for safely transporting athletes, keeping eyes on them during canvassing for safety, and helping them keep track of the cash and checks they collect.

5. GENERAL TIMELINE OF EVENTS

6. WHAT DO I NEED TO BRING?¶

ATHLETES

  • MUST BRING this form signed by your parents
  • A refillable water bottle. Stay hydrated and then you’ll have water at lunch.
  • A positive attitude!
  • WTW Crew Spiritwear, if you have it. A limited amount of spiritwear will be available to borrow for the day, should you wish.
  • Water

PARENTS

  • ALL DRIVERS must fill out this form to transport student athletes.
  • Anything you might like to have on hand while sitting in the car for a few hours (water, coffee, etc.).
  • Patience. It can be challenging for athletes who have never canvassed before to speak to strangers. Your kind words and encouragement will go a long way.

7. WHY TAG DAYS?

  • Tag Days are our BIGGEST fundraiser of the year. So, while it might seem a time-consuming event, it helps us keep YOUR registration costs down, pay the coaches and maintain our equipment.
  • A FULL DAY OF VOLUNTEERING (pre- and post-lunch shifts) fulfills TWO of your athlete and/or parent volunteer requirements.
  • For more information and a direct donation link, visit our website: https://woodsonrowing.org/tag-days/

So, what are you waiting for? SIGN UP NOW!

Don’t forget to follow us on Social Media!

Posted on

Sep 28, 2023 Email Update

We had a great turn out at the parent and athlete interest meeting last night. See below for a link to the slides if you missed the presentation.

1. PARENT & ATHLETE INFORMATION SESSION SLIDES
2. GREEN DAYS ARE IN FULL SWING
3. *CHECK THIS OUT* EARN VOLUNTEER CREDITS NOW!
● Saturday 9/30 THRU Saturday, 11/4: CRAFT SHOW
● Friday, 10/6: FOOTBALL CONCESSIONS
● Saturday, 10/7: TAG DAY
● Saturday, 10/28: ERG SHED WORK DAY
● Sunday, 10/29: BOATHOUSE CLEAN-UP DAY
● Saturday, 11/11: TAG DAY
4. ERG RENTAL RETURN, SAT. 10/28, 10a-1p
5. LOOKING AHEAD: AT-A-GLANCE
6. THERE’S MORE?

ACTION ITEMS FOR THIS WEEK
Check out all the volunteer opportunities below and sign up!

1. PARENT & ATHLETE INFORMATION SESSION SLIDES

There was an excellent turn out for the parent and athlete information session last night. If you missed the meeting but want to know what was covered, you can find a copy of the slides here: Fall 2023 Info Session Slides. Questions can be directed to the Board President at [email protected]

2. GREEN DAYS ARE IN FULL SWING

Green Days are out of season opportunities for coaches to instruct their student athletes. Rowers and Coxswains are encouraged to attend as many Green Days as possible. Green days begin September 26 and will take place on Tuesdays (4:30-6:30p), Thursdays (4:30-6:30p), and Saturdays (8:00-10:30a). SIGN UP HERE

BEFORE participating, all athletes MUST (without exception) have:

If you are a first-time athlete and have NOT completed a swim test with Woodson Crew, please contact Jenn Ros at [email protected].

If you have never been on the water in a Woodson Crew boat, try to register for your first day on the water on a TUESDAY in order to receive a more thorough orientation to Woodson Crew. After your first day, you are welcome to come on any and all days that fit your schedule.

Participants are responsible for their own transportation, and carpooling is highly recommended. All sessions are at Sandy Run Regional Park (10450 Van Thompson Road, Fairfax Station, VA).

3. *CHECK THIS OUT* EARN VOLUNTEER CREDITS NOW!

Questions about your volunteering commitments? Can’t find your newsletter email to know what opportunities are available? Bookmark this webpage so you can always be on top of the volunteer opportunities needed!

For ease, here’s a list of current volunteer opportunities. Click the links to access the various sign up geniuses and do your part! More information on each volunteer opportunity is below:

Friday, 10/6: FOOTBALL CONCESSIONS: Football Concession Sign Up. Each season, Woodson Crew is responsible for working the concession stand at a Woodson Football game. Our date is October 6th. There are two shifts to volunteer – 6:15-8:00 and 8:00-9:45 PM. We need 9 volunteers for each shift. Get your volunteer credits early with this fun opportunity (AND get to watch the game)! 

Saturday 10/7 and Saturday 11/11: TAG DAYS: Tag Day Sign Up. We need ALL ATHLETES AND PARENTS on deck for our BIGGEST fundraiser of the year. In past years, our athletes have successfully solicited upwards of $20,000 across the 2 days. So, while it might seem a time-consuming event, it helps keep YOUR registration costs down, pay the coaches and maintain our equipment. In addition, a full day of volunteering fulfills TWO of your athlete and/or parent volunteer requirements. For more information and a direct donation link, visit our website: https://woodsonrowing.org/tag-days/

Saturday, 10/28, 10a-1p: ERG SHED WORK DAY: Erg Shed Work Day Sign Up. Planned for the same day and time as rental erg drop-off, to make the most of our time! With guidance, help clean the ergs and make sure they are ready for winter conditioning. In addition, it would be very helpful to have anyone with woodworking experience available to help repair the erg shed ramp. 

Sunday, 10/29, 9-11a: BOATHOUSE WORK DAY: Boathouse Work Day Sign Up. Help the team winterize our launches and boathouse. Great opportunity for you to see the inner workings up close and appreciate the scale of things once the spring season begins. This is critical work to enable the team to begin practice in the spring with well maintained equipment!

Friday 11/3 & Saturday 11/4:  THE 30th ANNUAL CRAFT SHOW: Craft Show Sign Up. This is another ALL HANDS ON DECK volunteer opportunity. Both parents and athletes are needed to make this a success. After you select your volunteer job, please consider helping us spread the word using one (or more) of the options below!

  • SHARE: please share the event page to your networks such as your neighborhood Next Door, Facebook Groups you’re a part of, or even just on your own social media. Make sure you also follow the crew team on social media because we already have other content ready for you to share!
  • POST: If you would like to post signs in your yards (preferable on a well-traveled street), contact [email protected] to request a sign.
  • ASK: See if merchants that you frequent will put up flyers in store windows, bulletin boards, etc. Feel free to print yourself (Full page flyer / Half page flyer) or contact fundraising at [email protected] for copies.
  • RECRUIT:  We always have a pressing need for VENDORS for the Craft Show! Please contact any artisans/crafters/makers in your life and let them know you’d love to see their wares on site at Woodson. OR  – maybe it’s time you follow that dream of making beautiful hats or jewelry. Let us be your foray into the craft world! All Vendors can sign up here: 2023 Craft Show Vendor Registration.

4. ERG RENTAL RETURN, SAT. 10/28, 10a-1p

Return your rented erg to the Woodson Crew Erg Shed (back of school near senior parking) any time during a 10a-1p window. If you can, plan to stay for the Erg Shed Workday going on at the same time!

5. LOOKING AHEAD: AT-A-GLANCE

SEPTEMBER:

  • Green Days beginning 9/26: Every T/Th 4:30-6:30p, Sat 8:00-10:30a

OCTOBER:

NOVEMBER:

  • Fri. 11/3: Set up for the craft show
  • Sat. 11/4: 30th Annual Craft Show, 10a-4p. Volunteer and shop! 
  • Tue. 11/7: Wendy’s restaurant fundraiser, ALL DAY LONG!
  • Sat. 11/11: 2nd Tag Day
  • Thu. 11/16: Winter Conditioning begins. More info to follow.

FEBRUARY 2024

  • Wed. 2/21: On-the-water practice begins. Pull for Woodson!

6. THERE’S MORE?

RECRUITING: Our best source of new recruits is YOU! Use this QR code to help direct interested athletes. Questions? Email [email protected].

CORPORATE SPONSORSHIP: Stay tuned for exciting new opportunities for corporate sponsorship. In the meantime, if you know of any companies or organizations that would be interested in helping Woodson Crew stay the amazing program that it is, contact Ana at [email protected].

REMINISCE AND LOOK THE PART: Share team photos! Downloading is free. Also, show your spirit! Our team store is open year-round.

STAY IN THE KNOW: Join the newsletter (email [email protected]) and Follow us on Social Media!

Posted on

Sep 21, 2023 Email Update

Read on to find out how you can help usher in the start to an amazing season. Remember, you can always visit our newsletter archives to catch up on what you might have missed.

1. RESTAURANT NIGHT TONIGHT!!!!!! NOODLES & CO. 4-8p
2. GREEN DAYS START 9/26!
3. PARENT & ATHLETE INFORMATION SESSION, 9/27
4. VOLUNTEERS NEEDED: 10/6 FOOTBALL CONCESSIONS
5. **NEW** TAG DAYS 10/7 and 11/11
6. THE 30th ANNUAL CRAFT SHOW
7. ALL THINGS ERG RELATED
8. LOOKING AHEAD: AT-A-GLANCE
9. KEEP UP-TO-DATE AND SPREAD THE WORD!
10. CORPORATE SPONSORSHIP

ACTION ITEMS FOR THIS WEEK

1. RESTAURANT NIGHT TONIGHT!!!!!! NOODLES & CO. 4-8p
Please mention you are supporting the fundraiser or use “GIVING25” in the Coupon Code line at online checkout or via the Noodles Rewards app.

2. GREEN DAYS START 9/26!
Green Days are out of season opportunities for coaches to instruct their student athletes. Rowers and Coxswains are encouraged to attend as many Green Days as possible. Green days begin September 26 and will take place on Tuesdays (4:30-6:30p), Thursdays (4:30-6:30p), and Saturdays (8:00-10:30a). SIGN UP HERE

BEFORE participating, all athletes MUST (without exception) have:

If you are a first-time athlete and have NOT completed a swim test with Woodson Crew, please contact Jenn Ros at [email protected].

If you have never been on the water in a Woodson Crew boat, try to register for your first day on the water on a TUESDAY in order to receive a more thorough orientation to Woodson Crew. After your first day, you are welcome to come on any and all days that fit your schedule.

Participants are responsible for their own transportation, and carpooling is highly recommended. All sessions are at Sandy Run Regional Park (10450 Van Thompson Road, Fairfax Station, VA).


3. PARENT & ATHLETE INFORMATION SESSION, 9/27
Returning and new parents and athletes, join us for an information session on the 2023-2024 season of Woodson Crew. WEDNESDAY, SEPTEMBER 27, Woodson Cafe B, starting at 7:30p. We’ll walk through the plan for the upcoming season, go over dues, transportation, winter conditioning, uniforms and preview what happens on the water in the spring. Bring anyone who is interested in learning more about our sport.4. VOLUNTEERS NEEDED: 10/6 FOOTBALL CONCESSIONS

Each season, Woodson Crew is responsible for working the concession stand at a Woodson Football game. Our date is October 6th. There are two shifts to volunteer – 6:15-8:00 and 8:00-9:45 PM. We need 9 volunteers for each shift. Get your volunteer credits early with this fun opportunity (AND get to watch the game)! Sign up here!


5. **NEW** TAG DAYS 10/7 and 11/11
Tag days are Saturday, October 7 and Saturday, November 11 this year. We need all athletes AND parents on deck to make this event a success! On Tag Days, athletes are transported (by volunteer parents) to local neighborhoods. They walk door to door to let Woodson families know about the sport of rowing, how we receive no FCPS funds and therefore rely on dues and donations — and then ask for support. Parents and students, SIGN UP NOW!

Tag Days are our BIGGEST fundraiser of the year. In past years, our athletes have successfully solicited upwards of $20,000 across the 2 days. So, while it might seem a time-consuming event, it helps keep YOUR registration costs down, pay the coaches and maintain our equipment. In addition, a full day of volunteering fulfills TWO of your athlete and/or parent volunteer requirements. For more information and a direct donation link, visit our website: https://woodsonrowing.org/tag-days/


6. THE 30th ANNUAL CRAFT SHOW
Our annual craft show is back! Mark your calendars now for Saturday, November 4, 2023 from 10a-4p. WE NEED ALL HANDS ON DECK to make this event a success! Here’s what you can do to help:

  1. Volunteer at the show! This show is too big for just a few people to handle themselves. The income generated from the craft show each year helps our program stay afloat (see what I did there). Both parents and athletes are needed to make this a success. Do your part – sign up here!
  1. Spread the word! If you are on Facebook, please share the event page to all people you think might be interested in attending. If you have started holiday shopping this is the place to finish it or if you haven’t started, this is a great place to start!  You can also:
  • Post the details to Next Door or other community sites.
  • Post signs in your yards (preferable on a well-traveled street). These signs can be put up immediately (there is no county statute limiting or prohibiting temporary signs on personal property) so contact [email protected] to request a sign.
  • Ask merchants to put flyers in store windows, bulletin boards, etc.
  • Post flyers at area Rec Centers and Libraries.
  1. Recruit artisans/crafters/makers. We always have a pressing need for VENDORS for the Craft Show! Please contact any artisans/crafters/makers in your life and let them know you’d love to see their wares on site at Woodson. OR  – maybe it’s time you follow that dream of making beautiful hats or jewelry. Let us be your foray into the craft world! All Vendors can sign up here: 2023 Craft Show Vendor Registration.


7. ALL THINGS ERG RELATED
Mark your calendars for Saturday, October 28. Return your rented erg and help us clean and fix up the erg shed to get ready for winter conditioning. The cleanup takes place right after erg rental returns. Stay tuned for a sign up genius!


8. LOOKING AHEAD: AT-A-GLANCE
SEPTEMBER:

  • Thu. 9/21: Noodles & Co. restaurant fundraiser, 4-8p
  • Tue. 9/26: Green Days begin at Sandy Run, 4:30p
  • Wed. 9/27: Parent & athlete information meeting, 7:30p, Woodson Cafe B

OCTOBER:

  • Fri. 10/6: Football Concessions Volunteering (parents only)
  • Sat. 10/7: First TAG DAY!
  • Tue. 10/10: Chipotle restaurant fundraiser, 5-9pm
  • Sat. 10/28: Erg return and Erg/Shed Workday (more info to come)
  • Sat. 10/28: Final Green Day, 8-10:30a

NOVEMBER:

  • Fri. 11/3: Set up for the craft show (more info to come)
  • Sat. 11/4: 30th Annual Craft Show, 10a-4p
  • Tue. 11/7: Wendy’s restaurant fundraiser, ALL DAY LONG!
  • Sat. 11/11: 2nd Tag Day

9. KEEP UP-TO-DATE AND SPREAD THE WORD!
Our best source of new recruits is YOU! Use this QR code to help direct interested athletes. Questions? Email [email protected].

  • Join the newsletter by sending an email to [email protected].
  • Reminisce and share team photos! Downloading is free.
  • Show your spirit! Our team store is open year-round. A portion of the proceeds goes directly to the team, helping us to reach our fundraising goals each year.

Follow us on Social Media!


10. CORPORATE SPONSORSHIP
Stay tuned for exciting new opportunities for corporate sponsorship. In the meantime, if you know of any companies or organizations that would be interested in helping Woodson Crew stay the amazing program that it is, contact Ana at [email protected].

Posted on

Sep 14, 2023 Email Update

ots going on!! Read on to find out how you can help usher in the start to an amazing season. Remember, you can always find the newsletter archives on our website.

1. VOLUNTEER OPPORTUNITIES. GET CREDITS NOW!
2. SWIM TEST (FOR NEW RECRUITS ONLY)
3. REMINDER: RESTAURANT NIGHT, THU., 9/21 NOODLES & CO., 4-8p
4. GREEN DAYS BEGIN 9/26
5. PARENT & ATHLETE INFORMATION SESSION, WED., 9/27
6. THE 30th ANNUAL CRAFT SHOW
7. ALL THINGS ERG RELATED
8. SPREAD THE WORD ABOUT WOODSON CREW!
9. LOOKING AHEAD: AT-A-GLANCE
10. KEEP UP-TO-DATE
11. CORPORATE SPONSORSHIP

ACTION ITEMS FOR THIS WEEK

  1. Sign up for VASRA Work Days in September
  2. CRITICAL NEED. Work Football Concessions, on Oct 6th
  3. Recruit vendors for our 30th annual craft show!

1. VOLUNTEER OPPORTUNITIES. GET CREDITS NOW!

  • VASRA Clean up days

VASRA has scheduled Fall clean up days for 4 Saturdays in September. Big thank you to Michael Ewalt and Yoshimi Chase for jumping in and signing up already! Each school is expected to send one volunteer for each clean up day and there are still slots available 9/16 and 9/23, 1-4p and all day on 9/30! Sign up here!

  • Football Concessions

Each season, Woodson Crew is responsible for working the concession stand at a Woodson Football game. Our date is October 6th. There are two shifts to volunteer – 6:15-8:00 and 8:00-9:45 PM. We need 9 volunteers for each shift. Get your volunteer credits early AND get to watch the game! Thank you to Sarah Kline, Catherine Backmeyer, and Amy Mireku for already volunteering. Join the fun –  Sign up here!

  • Become our representative with the athletic boosters

We are seeking a volunteer who is willing to attend the Athletic Booster monthly meetings to represent the interests of Woodson Crew. Meetings are usually once a month for about an hour. If you are interested in this low-stakes volunteer opportunity, please reach out to Lisa, our volunteer coordinator, at [email protected].

2. SWIM TEST (FOR NEW RECRUITS ONLY)

The next swim test is scheduled for Sunday, September 17th, 4:00-5:00p. If you are a new rower or coxswain OR you just want to try out Woodson Crew’s Green Days, you are REQUIRED to pass a swim test certified by Woodson Crew prior to participating in on-the-water practices. Passage of this test is required only once so if you have completed a swim test in prior seasons, you don’t need to do it again.

Swim Tests are held at Audrey Moore Rec Center, 8100 Braddock Road, Annandale, VA.  This Sign-Up Genius has all the info you will need to succeed.

3. REMINDER: RESTAURANT NIGHT, THU., 9/21 NOODLES & CO., 4-8p

Feed friends and family all while benefiting the team on Thursday, September 21 from 4-8pm at Noodles & Company, 10296 Main Street. Valid for pickup, delivery and in-restaurant. Please mention you are supporting the fundraiser or use “GIVING25” in the Coupon Code line at online checkout or via the Noodles Rewards app.

4. GREEN DAYS BEGIN 9/26

Green Days are out of season opportunities for coaches to instruct their student athletes. Rowers and Coxswains are encouraged to attend as many Green Days as possible. Green days begin September 26 and will take place on Tuesdays (4:30-6:30p), Thursdays (4:30-6:30p), and Saturdays (8:00-10:30a). SIGN UP HERE

BEFORE participating, all athletes MUST (without exception) have:

First-time athletes (those who have NOT previously been on the water in a Woodson Crew boat) should try, if possible, to register for their first day on the water on a TUESDAY in order to receive a more thorough orientation to Woodson Crew. After your first day, you are welcome to come on any and all days that fit your schedule.

Participants are responsible for their own transportation, and carpooling is highly recommended. All sessions are at Sandy Run Regional Park (10450 Van Thompson Road, Fairfax Station, VA).

5. PARENT & ATHLETE INFORMATION SESSION, WED., 9/27

Returning and new parents and athletes, join us for an information session on the 2023-2024 season of Woodson Crew. WEDNESDAY, SEPTEMBER 27, Woodson Cafe B, starting at 7:30p. We’ll walk through the plan for the upcoming season, go over dues, transportation, winter conditioning, uniforms and preview what happens on the water in the spring. Bring anyone who is interested in learning more about our sport. 

6. THE 30th ANNUAL CRAFT SHOW

Our annual craft show is back! Mark your calendars now for Saturday, November 4, 2023 from 10a-4p. WE NEED ALL HANDS ON DECK to make this event a success! Here’s what you can do to help:

  • Volunteer at the show!

This show is too big for just a few people to handle themselves. The income generated from the craft show each year helps our program stay afloat (see what I did there). Both parents and athletes are needed to make this a success. Do your part – sign up here!

  • Spread the word!

If you are on Facebook, please share the event page to all people you think might be interested in attending. The craft show is timed wonderfully for getting your holiday shopping done, so it’s an easy sell! Here’s some sample text you can use: “Get your Gift Shopping Lists ready for Saturday, 4 November!  Come to Woodson HS from 10am to 4pm and find a huge selection of crafts.  Everything from soap to woodcrafts, jewelry to glass.  We still have room for more vendors so talk to your favorites and remind them to register.”

  • Recruit artisans/crafters/makers

We always have a pressing need for VENDORS for the Craft Show! Please contact any artisans/crafters/makers in your life and let them know you’d love to see their wares on site at Woodson. OR  – maybe it’s time you follow that dream of making beautiful hats or jewelry. Let us be your foray into the craft world! All Vendors can sign up here: 2023 Craft Show Vendor Registration.

7. ALL THINGS ERG RELATED

  1. Erg Rental Return

Athletes – keep on erg-ing!! Erg rental return will take place on SATURDAY, OCTOBER 28 at the erg shed, prior to the beginning of Winter Conditioning for the 2023-24 season. Stay tuned for more specific information, but meanwhile keep up the hard work!

  1. Erg Shed Work Day

Another fun opportunity to volunteer is tentatively scheduled for Sat., Oct 28 at the Woodson Erg Shed. Help us get our ergs cleaned, fix up the erg shed and get ready for winter conditioning. The cleanup takes place right after erg rental returns. Stay tuned for a sign up genius!

8. SPREAD THE WORD ABOUT WOODSON CREW!

Save this QR code in your phone to help direct interested athletes! Questions? E-mail [email protected].

9. LOOKING AHEAD: AT-A-GLANCE

SEPTEMBER:

OCTOBER:

  • Fri., 10/6: Football Concessions Volunteering (parents only)
  • Tue., 10/10: Chipotle restaurant fundraiser, 5-9pm
  • Sat., 10/28: Erg return and Erg/Shed Workday (more info to come)
  • Sat., 10/28: Final Green Day, 8-10:30a

NOVEMBER:

10. KEEP UP-TO-DATE

There are lots of way for you to stay connected with Woodson Crew:

  • Join the newsletter (if this one has been forwarded to you)!
    Email [email protected] for more info.
  • Reminisce and share team photos! Downloading is free.
  • Show your spirit! Our team store is open year-round. A portion of the proceeds goes directly to the team, helping us to reach our fundraising goals each year.
  • Follow us on Social Media!
    IG: https://www.instagram.com/woodsoncrew

FB: https://www.facebook.com/woodsoncrew
X: https://twitter.com/WoodsonCrew

11. CORPORATE SPONSORSHIP

Stay tuned for exciting new opportunities for corporate sponsorship. In the meantime, if you know of any companies or organizations that would be interested in helping Woodson Crew stay the amazing program that it is, contact our Fundraising Chair at [email protected].

Posted on

Sep 7, 2023 Email Update

HERE WE GO, EVERYONE!!

We hope you had a wonderful summer and a relaxing Labor Day weekend. As you might have noticed from Slack, social media and just the general buzz, things are already moving at full speed. We had a good turnout at the Crew interest meeting last week and look forward to welcoming new athletes this season.

Until the beginning of the crew season in the spring, this newsletter will come out once a week. So, set aside some time on Thursdays to read all about what’s happening with Woodson Crew! Remember, you can always find the newsletter archives on our website.

1. SPREAD THE WORD
2. EARLY SEASON VOLUNTEER OPPORTUNITIES. GET CREDITS NOW!
A. VASRA CLEAN-UP DAYS
B. FOOTBALL CONCESSIONS
3. SWIM TEST (FOR NEW RECRUITS ONLY)
4. RESTAURANT NIGHT, THU., 9/21 NOODLES & CO., 4-8p
5. PARENT & ATHLETE INFORMATION SESSION, WED., 9/27
6. GREEN DAYS BEGIN 9/26
7. PLANNING IS UNDERWAY FOR…
A. THE 30th ANNUAL CRAFT SHOW
B. ERG RENTAL RETURN
C. ERG SHED WORK-DAY
8. LOOKING AHEAD: AT-A-GLANCE
9. KEEP UP-TO-DATE
10. THANK OUR CORPORATE SPONSORS

ACTION ITEMS FOR THIS WEEK

  1. Sign up for VASRA Work Days in September
  2. Sign up for Swim Test (New Recruits only), Sep 17.
  3. Sign up to work Football Concessions (parents only) on Oct 6th
  4. Recruit vendors for our 30th annual craft show!

1. SPREAD THE WORD

Recruitment should be at the top of our minds and in full swing! Please share your enthusiasm for our team. Speak to other students and parents; encourage them to check us out. Save this QR code in your phone to help direct interested athletes! Questions? E-mail [email protected]

2. EARLY SEASON VOLUNTEER OPPORTUNITIES. GET CREDITS NOW!
A. VASRA CLEAN-UP DAYS: VASRA has scheduled the Fall clean up days for 4 Saturdays in September.Each school is expected to send one volunteer for each clean up day; e.g. 4 or more Woodson volunteers total). Sign up here!
B. FOOTBALL CONCESSIONS: Each season, Woodson Crew is responsible for working the concession stand at a Woodson Football game. Our date is October 6th. There are two shifts to volunteer – 6:15-8:00 and 8:00-9:45 PM. We need 9 volunteers for each shift. Get your volunteer credits early with this fun opportunity (AND get to watch the game)! Sign up here!

3. SWIM TEST (FOR NEW RECRUITS ONLY)
Every new rower and coxswain is required to pass a swim test certified by Woodson Crew prior to participating in on-the-water practices. Passage of this test is required only once so if you have completed a swim test in prior seasons, you don’t need to do it again.

The next swim test is scheduled for Sunday, September 17th, 4:00-5:00p and consists of:

  1. 100 yard swim, any stroke or combination of strokes, in a swimsuit and;
  2. two minutes of treading water with clothes on to simulate a boat capsizing during cold water practice. Clothing should be a long-sleeved shirt and long pants (sweatpants or leggings of some kind).
  3. Putting on a personal flotation device (life vest) while in the water.

Swim Tests are held at Audrey Moore Rec Center, 8100 Braddock Road, Annandale, VA. Use this Sign-Up Genius to let us know that you will attend.

WHAT TO BRING WITH YOU:

  • Wear your swimsuit for the 100 yard swim (first event)
  • Towel
  • long-sleeved shirt and sweatpants or leggings to put on over your swimsuit (will be worn in the water)
  • dry clothes to change into
  • waterproof/plastic bag for wet clothes 

4. RESTAURANT NIGHT, THU., 9/21 NOODLES & CO., 4-8p
Feed friends and family all while benefiting the team on Thursday, September 21 from 4-8pm at Noodles & Company, 10296 Main Street. Valid for pickup, delivery and in-restaurant. Please mention you are supporting the fundraiser or use “GIVING25” in the Coupon Code line at online checkout or via the Noodles Rewards app.


5. PARENT & ATHLETE INFORMATION SESSION, WED., 9/27
Returning and new parents and athletes, join us for an information session on the 2023-2024 season of Woodson Crew. WED., SEPTEMBER 27, Woodson Cafe B, starting at 7:30p. We’ll walk through the plan for the upcoming season, go over dues, transportation, winter conditioning, uniforms and preview what happens on the water in the spring. Bring anyone who is interested in learning more about our sport.

6. GREEN DAYS BEGIN SEPTEMBER 26
Green Days are out of season opportunities for coaches to instruct their student athletes. Rowers and Coxswains are encouraged to attend as many Green Days as possible. Green days begin September 26 and will take place on Tuesdays (4:30-6:30p), Thursdays (4:30-6:30p), and Saturdays (8:00-10:30a). SIGN UP HERE

BEFORE participating, all athletes MUST (without exception) have:

First-time athletes (those who have NOT previously been on the water in a Woodson Crew boat) should try, if possible, to register for their first day on the water on a TUESDAY in order to receive a more thorough orientation to Woodson Crew. After your first day, you are welcome to come on any and all days that fit your schedule.

Participants are responsible for their own transportation, and carpooling is highly recommended. All sessions are at Sandy Run Regional Park (10450 Van Thompson Road, Fairfax Station, VA).


7. PLANNING IS UNDERWAY FOR…
A. THE 30th ANNUAL CRAFT SHOW: Our annual craft show is back! Mark your calendars now for Saturday, November 4, 2023 from 10a-4p. Set up for the event will begin Friday, November 3 and we will need all hands on deck to make it a success! Planning has already begun and a signup genius for volunteers will come out soon.

We also have a pressing need for VENDORS for the Craft Show! Please contact any artisans/crafters/makers in your life and let them know you’d love to see their wares on site at Woodson. All Vendors can sign up here: 2023 Craft Show Vendor Registration.

B. ERG RENTAL RETURN: Athletes – keep on erg-ing!! Erg rental return will take place on SATURDAY, OCTOBER 28 at the erg shed, prior to the beginning of Winter Conditioning for the 2023-24 season. Stay tuned for more specific information, but meanwhile keep up the hard work!

C. ERG SHED WORK-DAY: Another fun opportunity to volunteer is tentatively scheduled for Sat., Oct 28 at the Woodson Erg Shed. Help us get our ergs cleaned, fix up the erg shed and get ready for winter conditioning. The cleanup takes place right after erg rental returns. Stay tuned for a sign up genius!

8. LOOKING AHEAD: AT-A-GLANCE

SEPTEMBER:

OCTOBER:

  • Fri., 10/6: Football Concessions Volunteering (parents only)
  • Tue., 10/10: Chipotle restaurant fundraiser, 5-9pm
  • Sat., 10/28: Erg return and Erg/Shed Workday (more info to come)
  • Sat., 10/28: Final Green Day, 8-10:30a

NOVEMBER:

9. KEEP UP-TO-DATE
There are lots of way for you to stay connected with Woodson Crew:

10. THANK OUR CORPORATE SPONSORS
The family owned Kilroys (Springfield VA) and The Electric Palm (Woodbridge VA) have graciously become a PLATINUM SPONSOR of the Woodson Crew team! Worth the visit – and when you do, please express your gratitude for their contribution to our team!

If you know of any companies or organizations that would be interested in sponsorship opportunities, visit the Sponsorship page on our website to learn more.