Schuylkill River, Philadelphia, PA
May 16-18, 2023
Woodson Crew will be participating in the Stotesbury Cup Regatta on May 17-18, 2024. Stotesbury is the oldest and largest high school regatta in the US, and takes place annually on the Schuylkill River in Philadelphia. The host organization is the Schuylkill Navy of Philadelphia. Loads of information can be found at http://stotesburycupregatta.com/.
The team will travel to Philadelphia via bus on Thursday, May 16 with the intent of getting in a bit of practice on the Schuylkill River before the competition begins on Friday, May 17. The time trials will run continuously on Friday, and finals are on Saturday.
NEW UPDATES
NEW AS OF MAY 1, 2024:
– Q&A recordings posted in the #2024-Stotesbury Channel on Slack. Make sure you join that channel to stay abreast of all updates.
NEW AS OF APRIL 30, 2024:
(1) Athlete List is available. Check the roster to see if your student is in the line-up.
(2) IF YOUR CHILD IS ON THE ROSTER, then REGISTRATION is available. The cost, per athlete, is $550. This includes transportation, hotel, and all meals for the athlete.
(3) Q&A Zoom Meeting, Wed., May 1, 7:30p. This will be recorded. See Slack for the log-in details.
(4) Volunteer Sign Up Genius is now LIVE! There are lots of volunteer opportunities available whether you are traveling to Philadelphia with the team or not! Please sign up now.
NEW AS OF APRIL 23, 2024:
The spectator hotel block is FULLY BOOKED. Rooms were available on a first-come-first-served basis.
ATHLETES: Both AP Spanish and AP Biology have their AP tests scheduled for May 16, the day we will leave for Stotes. Although line-ups have not yet been set, it is highly recommended that you begin speaking with your teachers now to make alternative testing arrangements.
WHO IS ATTENDING?
All race entries, to include alternate rowers/coxswains are made at the discretion of the Woodson Rowing Head Coach. Our coaches try to take as many competitive boats as possible. Athletes can direct their questions on lineups to the coaches. Find this year’s line ups here: 2024 Stotesbury Athlete List
CRITICAL DATES
Sat April 27: Last day for spectators to book hotel to receive the negotiated group rate- Fri., May 10: REGISTRATION and FORM SUBMISSION deadline!
- Wed May 15: Luggage/Meds Check-in @ Woodson. Time TBD (will be in the evening).
- Thur, May 16: Students to the bus (on-site at Woodson) after their first period (approx 9:40a); Bus leaves promptly upon their arrival.
- Sat May 18, 2023: Bus returns to Woodson – time TBD. Make sure you are on the
#2024-Stotebury Channel on Slack to stay abreast of timing.
LODGING INFORMATION
AS OF APRIL 23, 2024: THE SPECTATOR BLOCK OF ROOMS IS FULL.
Reservations for athletes and coaches will be made by the team. You do NOT need to book a room for your athlete. If you would like to spectate, you are responsible for your own transportation and lodging.
Our team reservations are for 2 nights: Thursday, May 16, and Friday, May 17.
Check-out is Saturday morning, May 18.
Rooms have been blocked for family reservations. See below for booking information:
TEAM HOTEL INFORMATION:
SpringHill Suites by Marriott Philadelphia Airport/Ridley Park
201 Industrial Hwy, Ridley Park, PA 19078
(610) 915-6600.
Please use the following address in GPS and Internet mapping systems:
598 West Sellers Avenue, Ridley Park PA 19078.
SPECTATOR HOTEL INFORMATION:
As of April 23, 2024, the block of rooms reserved for spectators is full. If you will be traveling to Philadelphia to spectate and were not able to book in the block, there are lots of hotels in the city area that are available to stay at. Spectators are NOT required to stay at the team hotel.
REQUIRED FEES
There is an additional fee for athletes to attend Stotesbury. The fee for 2024 is $550 per athlete in past years. This cost is a direct pass-thru of the costs for travel, food, and lodging for the athlete. If this presents a financial burden, the team may be able to offer assistance. Please reach out to Bill Westman, Board President, with questions re: financial assistance.
Optional add-on fees for spectators are as follows:
- Spectators that may want to ride the bus with athletes to and from Philadelphia will need to pay a fee. In the past, this fee has been approximately $75. This option is available for Adults only and space will be limited.
- There will be a per-person fee offered if spectators would like to join athletes in having at-the-river snacks and lunches on Friday and Saturday. The fee is generally around $30 per person. There are plenty of options available for those who do not sign up for this optional add-on.
REGISTER YOUR ATHLETE HERE:
2024 STOTESBURY REGISTRATION
Note: FCPS will not be responsible for reimbursements of money lost, submitted in advance, for trips canceled due to safety/public health concerns. In the unlikely event that the trip is canceled. The Woodson Crew Boosters would need to evaluate what, if any, refunds could be issued, based on non-refundable monies paid for hotels, bussing, registrations and food.
REQUIRED FORMS
The following forms will be required for all athlete attendees. The forms must be completed, printed, signed, and turned in to Jenn Ros, Membership Chair.
Forms must be hard copies and may be provided to Jenn Ros by either:
(1) providing forms to Molly Ros at practice OR
(2) dropping forms off at the Ros’ residence, which is about 1 mile away from Woodson. The address is: 3721 Acosta Road, Fairfax, VA 22031.
Additionally, the Luggage Check-In Form and the Student Medication Form (if it applies) must be submitted on May 15th, at the Luggage Check-in. We cannot accept these in advance as they must be matched with the luggage/medicine.
TRANSPORTATION
Athletes will travel on buses equipped with DVD player and bathroom. Coaches/chaperones will ride in each bus. Note: ONLY movies rated G, PG, and PG-13 are permitted; if there is any doubt, your athlete will have to be able to prove the movie rating for it to be viewed on the bus.
TENTATIVE SCHEDULE: Students should plan to leave class at 10:00 a.m. and be ready to load, with their luggage, at the rock at 10:10. Buses depart at 10:30 a.m. on Thursday, May 16th. Bring a bagged lunch and snacks to eat on the bus.
All athletes who ride the bus to Stotesbury are expected to also return on the bus to Woodson. Alternative return arrangements must be made with Coach Tylander, prior to the team’s departure on May 16.
Parents (adults only) are welcome to occupy any of the limited number of vacant seats (there will be a to-be-determined charge for round trip transportation to Philadelphia and back to Woodson). Once in Philadelphia, our buses are contracted to transport our rowers and coxswains between the hotel and regatta. Space permitting, parents are allowed to ride the bus for free from the hotel to the river and back.
CLASSWORK
Student-athletes are students first. No form is required for your teacher’s approval of the travel. However, students are encouraged to let their teachers know about their classroom absences due to this trip. Students must discuss make-up dates with their teachers prior to the team leaving.
You do not need to notify the Attendance office of your athlete’s absence. The Boosters will provide a list of Rowers and Coxswains who require early dismissal and and will miss school due to attendance at this regatta.
TEAM LUGGAGE CHECK-IN
Luggage search and check-in will be held at Woodson at a to-be-determined time on Wednesday, May 15. All bags except carry-ons must be turned in at this time; this baggage will be inaccessible during bus travel. All bags will be searched, taped/sealed and checked-in.
Please complete the FCPS Luggage Check-in Form. There are two options on the form, please select and complete one. In the first option, Students must present their own bags for a search, which is supervised by the coaching staff or a crew boosters representative. In the second option, the parent presents the bag, along with the completed form indicating that the parent performed the search. This expedites the team’s departure on Thursday and leaves only carry-on bags to be searched before boarding the bus.
All bags will be secured in a locked room until the bus is loaded on May 16.
TRANSPORT OF MEDICATIONS
If your athletes will be traveling with any medications, prescription or over-the-counter, please provide a hard copy of the Medication Form to the Jenn Ros, Membership Chair at the luggage check-in on May 15.
Below are some notes re: medications:
- Epinephrine will not be stocked on these trips. Please plan to have your athlete carry their own epinephrine, inhalers, and other necessary medications.
- Inhalers: Please ensure your student has their inhaler and enough to last the entire trip.
- Prescription Medications: Please annotate it on the form and have your athlete bring in the original container with the needed amount for trip.
- Over the Counter Medications: Please keep in the original containers. However, please do not send FULL NEW bottles of medication. Please only send a sufficient, reasonable amount of medication for the 3 day event.
The medication form is a crew team form, and not required by FCPS. Please complete the form with as much information as you are comfortable sharing. The form, along with all medications in their original containers, must be placed in a sealable plastic bag, labeled with the crew member’s name. This will be reviewed and checked-in Wednesday evening during the baggage search. Please just send enough for your student for just the trip.
Students will receive their checked medications as they board the bus the following day. Students will be responsible for taking their own medication according to the dosage indicated while on the trip. Teammates will not be allowed to share any drugs, whether prescription or over-the counter.
PACKING
- REQUIRED: Uni-suit and Tech shirt, ideally marked with your athlete’s name.
- BE PREPARED FOR CHANGING WEATHER CONDITIONS: Bring a small towel, rain gear, extra shoes; and warm clothing for cold weather; layered clothing, sunscreen, and a hat for hot weather. Remember: LAYERS, layers.
- Rain Gear!! It is going to rain! (assume it will rain)
- Water bottle
- No valuables!
- Pack light
- Sack Lunch, Snack and beverages for the bus Thursday afternoon. The bus will not stop for meals. Dinner will be served at the hotel.
- Prohibited Items include drugs of any kind, including prescription drugs and “over the counter” (unless they are submitted through the separate medication check), weapons of any kind, vaping devices, any other items listed in the FCPS SR&R, and R Rated movies.
INCIDENTAL ATHLETE EXPENSES
Most athletes bring spending money for treats and rowing souvenirs. They may want at least $50 to allow for t-shirts and other items.
Telephone calls – Crew members will not be allowed to place long distance calls from the hotel room.
Shopping – There will be a large number of vendors at the regatta site selling rowing apparel, photos of the participant’s races (very cool!), books, jewelry and all sorts of other crew-related merchandise.
Misc – Athletes often want to buy extra food; not because they need it, but because they want it (and because they can)!
FOOD
All food is provided for the athletes and is included in the registration fee. For parents and additional family members, there is a fee (which is still to be determined) which covers at-the-river snacks and lunches on Friday and Saturday.
When the amount is set, prepayment will be requires to help us know how many people to plan to feed riverside. We eat under the Woodson Tent on site from about 8am until about 2pm. For dinners, we will only be feeding the athletes. Don’t worry parents! There are lots of wonderful options in Philadelphia on Trip Advisor or Yelp.
General Food Schedule:
- Thursday Lunch: the athletes will bring a sack lunch and snack for the bus.
- Thursday Dinner: Catered meal with salad/dessert/drinks.
- Friday Breakfast: Breakfast at the hotel or grab and go bag.
- Friday Lunch: Lunch and snack at the river.
- Friday Dinner: Team dinner style catered meal at hotel with vegetable/salad/dessert/drinks.
- Saturday Breakfast: same as Friday, at the hotel.
- Saturday Lunch: Lunch and snacks at the river.
- Saturday Ride Home: Snacks will be provided for the bus ride back to Woodson.
Note: We are unable to provide meals considerate of every possible special dietary requirement, whether religious, vegetarian, or allergy, but we will do our best to ensure multiple choices are available. Student-athletes or family members must either choose among the foods provided for what is acceptable, or bring along food that is suitable for their individual needs. Menu may vary slightly..
FAMILY VOLUNTEERING
Just like everything else we do, we will need a lot of parent volunteers. Whether or not you are traveling to Philadelphia, we need you to help the team prepare in the days prior to travel and to help during the trip. Visit the Stotesbury Volunteer Sign Up Genuis for the long list of volunteering opportunities available, both at home and at the race site.
COMMUNICATION
When we get closer to the date, a specific Slack channel will be created for more direct communication. Stay tuned to this website or Slack to get the latest information, to follow all the news, post pictures and cheer on our Woodson boats.
For the most up-to-date info on weather updates, start time changes, important announcements, etc, be sure to follow the regatta on Twitter, Instagram, and Facebook (@stotesregatta), as they use these channels regularly to post updates. You can also subscribe to their digital newsletter THE STOTESBURY CURRENT by texting “STOTESCURRENT” to 22828 or by clicking HERE. To review recent issues of THE STOTESBURY CURRENT, click the links below: THE STOTESBURY CURRENT.
ADDITIONAL INFO FOR PARENTS/GUARDIANS ATTENDING STOTESBURY
DIRECTIONS:
Driving to Philadelphia: https://stotesburycupregatta.com/travel-maps/. Driving time is about 3.5 hours from Fairfax to Philadelphia – depending on traffic. Note: Traveling north and south on 95 to Philadelphia requires tolls. Be prepared with cash or your EZ pass!
To get to the team hotel, please note that you should use the following address in GPS and Internet mapping systems: 598 West Sellers Avenue, Ridley Park PA 19078.
Once in Philadelphia, here are some handy guides for navigating the regatta: http://stotesburycupregatta.com/spectators/.
PARKING AT THE REGATTA: https://stotesburycupregatta.com/spectator-parking/. Families staying at the hotel with the athletes will be able to hop on the bus to get to the regatta site space permitting.
RACE WATCHING: After coming down the hill from the parking area, look for the Woodson tent, among the many canopies at the river’s edge. Be prepared for every possible weather condition – there is very little shelter, and if it rains (and it does almost every year!), the tent is often not big enough to comfortably accommodate all student-athletes, coaches and parents. Dress to stay warm and dry, or if the forecast is hot, bring plenty of water, sunscreen and a hat. Binoculars and camera are very useful. The team does not provide seating at the tent, and the only grandstand seating is near the finish line, so bring a lawn chair or a blanket for your sitting comfort.
PARENT MEETING AT THE HOTEL: Board Representatives and volunteer parents will hold a brief parent meeting in the hotel lobby each night to review chaperoning expectations, schedule changes, and the next day’s events. Please join us to find out the latest information! Times, locations and general information will be posted in the Slack daily.
INFO FOR PARENTS/GUARDIANS NOT ATTENDING
EMERGENCY CONTACT: Call the hotel and ask to speak to the Manager on Duty. Contact information is listed in the Lodging Information section above. Our group is registered as Woodson High School Crew Team. Then, give the manager your child’s name. Rowers are assigned to rooms with their boat team-mates, four to a room. Coxswains are roomed together.
FOR EMERGENCIES ONLY: You may call or text any of the following board members:
Attendees TBD
SATURDAY NIGHT BUS RETURN: The anticipated time of return is between 5 and 9 pm. The success of our boats and the schedule of their heats will determine our departure time from the Regatta. The more successful our boats, the later we will depart and the later we will arrive back at Woodson. Athletes will be asked to use their cell phones to notify their parents when the buses are an hour from Woodson, but we will do our best to post ETAs in the on Slack also. Parents are asked to be prompt when picking up their athlete from the Kiss and Ride at Woodson so that coaches and chaperones are able to go home promptly, too.
STILL CURIOUS? Want to see what a past Stotesbury competition looked like? Check out our SmugMug photos and videos from previous seasons!
Stotesbury 2023
Stotesbury 2022
Stotesbury 2019
Stotesbury 2018