Email updates

Posted on

May 30, 2023 Email Update

We’ve closed out the regatta season with an amazing showing at SRAA Nationals for the Women’s 1V and 2V. We are so proud of ALL of our athletes – and we look forward to celebrating their achievements and YOUR contributions this Wednesday at our end-of-season banquet.

1. END OF SEASON PARTY – VOLUNTEERS NEEDED
2. BOATHOUSE WORK DAY – VOLUNTEERS NEEDED
3. SUMMER ERG RENTALS – MAY 30 DEADLINE
4. *NEW* SPIRIT WEAR RE-SALE
5. *NEW* THANK OUR NEW CORPORATE SPONSOR!
6. *NEW* RESTAURANT FUNDRAISER – TUE, JUNE 13, 6:30am – 9:00pm
7. SCHOOL PHYSICALS FOR NEXT YEAR
8. AT-A-GLANCE
9. KEEP UP-TO-DATE IN THE OFF-SEASON

ACTION ITEMS FOR THIS WEEK

  1. END OF SEASON PARTY – VOLUNTEERS NEEDED
    Please RSVP to our end of season party, sign up to bring a few items and volunteer to help. Sign Up Here. The end-of-season celebration will take place at 7:00pm, Wednesday, May 31 in Woodson Cafeteria A. Please join us in celebrating all of you – athletes and parents/guardians. This pizza party is more than just an end-of-season celebration. Coaches will present awards, we will recognize our seniors and attending parents will have an introduction/vote for next year’s new board members!
  1. BOATHOUSE WORK DAY – VOLUNTEERS NEEDED
    Our last workday of the season will be on June 3, 2023. You’ll start at 9:00am and close up the boat house for the season. Plan for about 2-3 hours – but many hands make light work! Sign Up Here.
  1. SUMMER ERG RENTALS – MAY 30 DEADLINE
    The team has a limited number of ergs available for athlete rental over the summer. Ergs will be returned prior to the start of winter conditioning in October 2023. The cost to rent an erg is $200.00 (pre-paid). Payment will be due May 30, 2023. Plan to pick up the erg directly after the end-of-season celebration on May 31, 2023. Reserve an erg here!. 
  1. *NEW* SPIRIT WEAR RE-SALE
    Do you have old Woodson Crew spirit wear that you no longer wear? Or perhaps you’re looking for a community conscious way to clear up those overflowing drawers? We can help. Our new fundraising chair, Ana Tolentino, will be collecting gently used spirit wear for resale. All items will be reconditioned and washed, then sold for a fraction of the retail price. Help other up coming Woodson families sport their support without breaking the bank.

If you have items you’d like to contribute please bring them with you to the banquet on Wednesday! Questions? Text Ana at (703) 731-7663 or join and then post in the new Slack channel #spiritwear-resale.

  1. *NEW* THANK OUR NEW CORPORATE SPONSOR!
    The family-owned Kilroys (Springfield VA) and The Electric Palm (Woodbridge VA) have graciously become a PLATINUM SPONSOR of the Woodson Crew team! In the off-season, please visit these restaurants to express our gratitude. If you know of any companies or organizations that would be interested in sponsoring our team, visit the Sponsorship page on our website to learn more.

Kilroys (Springfield VA) and The Electric Palm (Woodbridge VA) are hometown favorite restaurants for friends and family. They cater to a diverse crowd and many of their original customers continue to bring their children and family members to their welcoming establishments.

At The Electric Palm you can enjoy amazing views of the Occoquan river landscape, beautiful marina boats and colorful sunsets. Our open air Tiki patio and casual dining room seating provide ample room for large groups and family parties. We are located on the grounds of the Prince William Marina, so get out of the traffic and down to the river!

Kilroy’s is proud to have served this area over the years and is committed to continuing our tradition. Hosting weekly and monthly events in our restaurant allows our customers to get together and enjoy their private functions ranging from business events, team lunches and birthdays to holiday celebrations, reunions, college parties and much more.

  1. *NEW* RESTAURANT FUNDRAISER – TUE, JUNE 13, 6:30am – 9:00pm
    We will be having a restaurant fundraiser at the Wendy’s in Fair City Mall ALL DAY LONG on Tue, June 13. 20% of sales that day will be donated to the team. Please make sure to mention WTW Crew when you order!
  1. SCHOOL PHYSICALS FOR NEXT YEAR
    Each year, it is required that all student athletes have a completed VHSL physical on file before participating in sports. Completing that physical at the end of the school year  means that you won’t run into rushing to get a physical at the start of the crew season next year!

To aid in that end, the Athletic Training Programs at various high schools in NoVA hold a Sports Physical Night. The goal of Sports Physical Night is to provide a complete pre-participation examination screening that will leave student athletes with a valid VHSL physical for the entirety of the 2023-24 school year. The cost for the physical is $50. 

The Athletic Training Program receives no funding from FCPS (sound familiar?), and this event is their ONLY fundraiser for the year. ALL proceeds go towards helping the program purchase supplies. 

Sign up for an appointment for a physical here. The Woodson event on June 14 is full, but you can sign up for another school’s event using the same form!

  1. AT-A-GLANCE
  • End-of-Season Banquet (athletes & families) 7PM @ Woodson Cafe A: May 31
  • Erg rental pickup following the banquet at the Erg Shed (door 15): May 31
  • Last boathouse workday: June 3
  • Wendy’s Restaurant Fundraiser: June 13, 6:30a-9:00p
  1.  KEEP UP-TO-DATE IN THE OFF-SEASON
    There are lots of way for you to stay connected with Woodson Crew in the off-season:
  • Join the newsletter! Email [email protected] for more info.
  • Reminisce and share team photos! Downloading is free.
  • Show your spirit! Our team store is open year-round. A portion of the proceeds goes directly to the team, helping us to reach our fundraising goals each year.
  • Follow us on Social Media!
Posted on

May 22, 2023 Email Update

What a weekend we had at The Stotesbury Cup Regatta! We came together as a team to race well and support all our boats. 4 out of 7 boats made it to semi-finals and the Women’s 2V made Woodson history by making it to finals and placing 4th overall! Our eyes are now set on the last regatta of the season, SRAA Nationals for the Women’s 1V and 2V, May 25-26 in Oak Ridge, TN. 

1. PRACTICES FOR THE REST OF THE SEASON
2. SRAA NATIONALS, MAY 25-26, 2023
3. END OF SEASON PARTY RSVP AND FOOD SIGN UP!
4. BOATHOUSE WORK DAY
5. SUMMER ERG RENTALS
6. SCHOOL PHYSICALS FOR NEXT YEAR
7. SEE AND SHARE PHOTOS
8. SHOW YOUR TEAM SPIRIT
9. AT-A-GLANCE
10. FOLLOW US ON SOCIAL MEDIA

ACTION ITEMS FOR THIS WEEK

  1. PRACTICES FOR THE REST OF THE SEASON

Practices will be focused for those going to Nationals, although Stotesbury de-rigging should be happening today (Monday, May 22). If you are unsure if you should come to practice this week, please double check with your coaches.

  1. SRAA NATIONALS, MAY 25-26, 2023
  • PAYMENT: Please click here to pay the registration fee for athletes attending SRAA Nationals. Payment is due NLT Noon on Wednesday, May 24. If this presents a financial burden, please contact Board President Tarek Rizk via Slack or at [email protected] immediately. The team does have access to scholarship funds to reduce the burden.
  • SLACK: If you are a parent/guardian of a Woman’s 1V or 2V athlete, please make sure you join the #2023-nationals channel on our parent Slack. Since we will each be providing our own transportation for this regatta, the Slack channel will enable us to coordinate with each other leading up to and at the event.
  • WEBSITE: Please visit our special web page where we will gather the details as they come in. You may also want to visit the SRAA website do do recon on your own!
  1. END OF SEASON PARTY RSVP AND FOOD SIGN UP!

Please RSVP to our end of season party and sign up to bring a few items. Sign Up Here.

Our end-of-season celebration will take place at 7:00pm, Wednesday, May 31 in Woodson Cafeteria A. Please join us in celebrating all of you – athletes and parents/guardians. This pizza party is more than just an end-of-season celebration. Coaches will present awards, we will recognize our seniors and attending parents will have an introduction/vote for next year’s new board members! Please RSVP for you AND your athlete no later than Monday, May 29, so we know how much pizza to order (for example, if your athlete will be the only one attending, RSVP for 1. If you or others will be attending WITH your athlete, RSVP for 2+). RSVP here.

  1. BOATHOUSE WORK DAY

Our last workday of the season will be on June 3, 2023. You’ll start at 9:00am and close up the boat house for the season. Plan for about 2-3 hours – but many hands make light work! Sign Up Here.

  1. SUMMER ERG RENTALS

The team will have a limited number of ergs available for athlete rental over the summer. Ergs will be returned prior to the start of winter conditioning in October 2023. The cost to rent an erg will be $200.00 (pre-paid). Payment will be due May 30, 2023. Athletes interested in renting an erg should plan on picking it up at the end-of-season celebration on May 31, 2023. Sign up now to reserve an erg and submit payment via PayPal. 

  1. SCHOOL PHYSICALS FOR NEXT YEAR

Each year, it is required that all student athletes have a completed VHSL physical on file before participating in sports. Completing that physical at the end of the school year  means that you won’t run into rushing to get a physical at the start of the crew season next year!

To aid in that end, the Athletic Training Programs at various high schools in NoVA hold a Sports Physical Night. The goal of Sports Physical Night is to provide a complete pre-participation examination screening that will leave student athletes with a valid VHSL physical for the entirety of the 2023-24 school year. The cost for the physical is $50. 

The Athletic Training Program receives no funding from FCPS, and this event is their ONLY fundraiser for the year. ALL proceeds go towards helping the program purchase supplies. 

Sign up for an appointment for a physical here. Even If you cannot make the Woodson event on June 14, sign up for another school’s event using the same form.

  1. SEE AND SHARE PHOTOS

Please share any photos you take at regattas with the team! Send photos to our Team Photographer, Colin, at [email protected] AND [email protected] (please send to both email addresses for now) so he can upload the photos into our team photos on SmugMug

  1. SHOW YOUR TEAM SPIRIT

Our team store is open year-round! So save the link for memorable gifts that you can buy throughout the year! A portion of the proceeds goes directly to the team, so you will benefit the team while showing off your team pride. Shop for items for athletes, parents, family, and friends. Visit the store today!

  1. AT-A-GLANCE
  • REGATTA (Qualifiers only) – SRAA Championships at Oak Ridge, TN: May 26-27
  • End-of-Season Banquet for athletes and families 7PM @ Woodson Cafe A: May 31
  • Erg rental pickup immediately following the banquet at the Erg Shed (door 15): May 31
  • Last boathouse workday: June 3
  1.  FOLLOW US ON SOCIAL MEDIA

Contact [email protected] to get signed up for our weekly communication and our Slack community.

Posted on

May 17, 2023 Stotesbury Special Edition

Welcome to another special edition newsletter regarding the Stotesbury Cup Regatta! Some of this information is fluid, but please read this newsletter, watch our web page and join the #2023-stotesbury channel on Slack for all of the immediate information you need to know.

1. BASIC INFO
2. LUGGAGE DROP-OFF
3. VOLUNTEER OPENINGS
4. TRANSPORTATION IN PHILADELPHIA, PA
A. TEAM BUS FOR ATHLETES AND COACHES
B. BEST OPTION – UBER/LYFT, etc. DROP OFF/PICK-UP
C. PARKING
D. FREE SHUTTLES
5. ONCE THERE, WHERE DO I GO?
6. WHAT TO BRING?
7. PREPARE FOR WEATHER!
8. FEEL FREE TO COME AND GO! STROLL AROUND!

ACTION ITEMS
Luggage Drop-Off TONIGHT (Wed, May17), 7:00-8:00p Woodson Door 3.
Bring Luggage Check-in Form and Medication Form (if applicable).

  1. BASIC INFO
    Please visit Woodson’s Stotesbury Information Page for details. Any changes have been placed prominently at the top of the page to help you sift through all the info.

It looks like there will be approximately 877 boats competing, comprising a total of almost 5000 athletes. Combine that with spectators, retail and locals and you have an incredible amount of people converging on one area in a short period of time! So, our biggest suggestion is this: bring your patience. This is fun and overwhelming and new for so many of our athletes. We are honored and excited to guide them as best we can.

We’ve worked to distill all the information that has been put out below and on our website. If you prefer to hear the information from the organizers directly, and have 90 minutes to spare, feel free to access the recording of a webinar that the Schuykill Navy put together here. Be prepared to learn about all the details you may want and more! 

  1. LUGGAGE DROP-OFF
    Luggage drop-off is tonight at 7 PM at Woodson. If athletes are bringing their luggage tonight without a parent, parents must sign Part I of this form. If parents are accompanying their student to drop off luggage, bring that same form and sign Part II so we can confirm the luggage contains no prohibited items.

All bags except carry-ons must be turned in at this time; this baggage will be inaccessible during bus travel. Students must accompany their own bags for this search, which is supervised by the coaching staff. This expedites the team’s departure on Thursday and leaves only carry-on bags to be searched before boarding the bus. All bags will be secured in a locked room until the bus is loaded on May 18. 

  1. VOLUNTEER OPENINGS: The following volunteer slots must be filled ASAP before we head to Stotesbury!
    – Boat parent for the Men’s Jr-8. The primary jobs of this position are to ensure that the athletes are on time and in their rooms prior to lights out. You will serve as the boat’s point of contact if any issues arise.
    – Chaperone “boat parent” for the male alternates attending. They will be roomed together. Job duties are as described above.

See all remaining volunteer openings here: Stotesbury Sign-Up Genius

  1. TRANSPORTATION IN PHILADELPHIA, PA
    A. TEAM BUS FOR ATHLETES AND COACHES: Space permitting, parents are allowed to ride the bus for free from the hotel to the river and back. However, there are some complications due to our spread between the Residence Inn and Springhill Suites. We are working with the bus company to see just what is possible with the hour-long round-trip for the buses. Due to the limited space on the buses, it may not be convenient or possible for chaperones, parents and other spectators to ride the bus from the Residence Inn or Springhill Suites to and from the regatta site. As a result, it would be advisable to have some contingency plans in place for your own transportation.

    B. BEST OPTION – UBER/LYFT, etc. DROP OFF/PICK-UP: According to the coordination team for the regatta, the BEST option is ride-share (Uber, Lyft, etc.) to and from the “Entry Gate,” which is located on Kelly Drive under the Strawberry Mansion Bridge. The following guidance has been provided to get you to the best spot for drop-offs/pick-ups:
    • If you’re using Google Maps, you can use “Furness Gateway.” Keep in mind, however, that traffic on Kelly Drive will only flow in a single direction INBOUND to the City. So this will get you “close” but not all the way in.
    • Most RideShare Apps will allow you to add a  GOOGLE PLUS CODE to get you to a convenient drop off spot. The GOOGLE PLUS LOCATION CODE is XRW5+5C Philadelphia, PA.
    • For more information, look to the Stotesbury Cup Regatta Travel page.

    C. PARKING: There are 4 lots off-site that are managed by Standard Parking. Fees will be around $20. Do not park anywhere else in Fairmount Park or risk being ticketed and/or towed. Find the location of off-site parking lots here

    D. FREE SHUTTLES: Shuttles will make a continuous loop throughout Fairmont park and are free to ride.

      1. ONCE THERE, WHERE DO I GO? The team spaces are assigned numbers based on when we register for tent space. There are 60+ tents, with the first being closest to the Athlete Village. Right now our preliminary tent number is #8 which will be finalized on THURSDAY MORNING (5/18). So, please keep an eye on our Slack channel to be able to find the team during the race.
      1. WHAT TO BRING?
        – Athletes should have a packing list from their coaches, but can also check our website for suggestions.
        – Spectators, please note that you should bring your own refillable water bottle and your own folding chairs, if desired.
        – By the way, Cheryl Urban, our Sportswear Chair, will be setting up a small Woodson merchandise shop at the team tent. So we’ve got you covered if you forget any of your Woodson merch!
      1. PREPARE FOR WEATHER! As it is right now, the forecast is calling for rain on Saturday. Be prepared for all types of weather!
      1. FEEL FREE TO COME AND GO! STROLL AROUND! If you didn’t purchase the ability to eat the chuckwagon food with the team, do not fear! There are plenty of options onsite with various food trucks. Keep in mind that, like in all things, nothing is fully predictable so feel free to explore all Philadelphia has to offer between races!
      1. ADDITIONAL QUESTIONS? If you have any additional questions that have not been answered here or on the website, please post in the #2023-stotesbury channel on Slack. If you’ve got a question, we guarantee at least one other person has that same question.
      Posted on

      May 15, 2023 Email Update

      We are incredibly proud of the boats that competed on Saturday – and ALL of our athletes for this season. You can find the results from this weekend’s regatta here: VSRA Day 2 Results. Athletes, thank you for your dedication to your craft and to each other. The Women’s 1V and 2V qualified for Nationals, set for May 25-26 in Oak Ridge, TN. So, we have 2 exciting weeks of racing ahead of us. While the end of season racing is technically winding down, there are A LOT of events happening over the coming month. Please read on for more!

      1. PRACTICES FOR THE REST OF THE SEASON
      2. ZOOM CALL FOR NATIONALS, TUE, MAY 16
      3. NOODLES & CO. RESTAURANT NIGHT, WED, MAY 17
      4. STOTESBURY CUP REGATTA INFO
      5. FULFILL YOUR VOLUNTEER COMMITMENT HERE!
      6. RSVP FOR END OF SEASON CELEBRATION ON MAY 31
      7. SUMMER ERG RENTALS
      8. SCHOOL PHYSICALS FOR NEXT YEAR
      9. SEE AND SHARE PHOTOS
      10. SHOW YOUR TEAM SPIRIT
      11. AT-A-GLANCE
      12. FOLLOW US ON SOCIAL MEDIA

      ACTION ITEMS FOR THIS WEEK
      Read through the whole newsletter!

      1. PRACTICES FOR THE REST OF THE SEASON: Practices will be focused for Stotesbury participants and those going to Nationals. If you are unsure if you should come to practice this week, please double check with your coaches.
      1. ZOOM CALL FOR NATIONALS, TUE, MAY 16: The Women’s 1V and 2V both qualified for Nationals, to be held May 25-26 in Oak Ridge, TN. Please plan to tune in for an informational Zoom call at 7:30p on Tuesday, May 16 to discuss cost and logistics for this travel regatta.
      1. NOODLES & CO. RESTAURANT NIGHT, WED, MAY 17: There are no more local team dinners planned, but don’t worry – we have one more local dinner set for you (on a day when we know you’ll be busy making sure everything is packed for Stotes and doing luggage drop off)! Support Woodson Crew on Wednesday May 17th 4-8pm at Noodles & Company, 10296 Main Street. Please mention you are supporting the fundraiser or use “GIVING25” in the Coupon Code line at checkout.
      1. STOTESBURY CUP REGATTA INFO: Woodson is joining the Schuylkill Navy’s Green Sustainability Pledge once again for this year’s regatta. The Green Sustainability Pledge aims to reduce waste and encourage participants to care for the river and the surrounding area. MOST IMPORTANT WAY YOU CAN HELP? Bring your own refillable water bottle. We will have large water coolers that can be used to refill, but we will not have individual disposable bottles of water.

      Do you have other questions about the upcoming Stotesbury Cup Regatta in Philadelphia, PA? If you do, check out the #2023-stotesbury channel on Slack. Also, tons of information is located on the Stotesbury Cup info page. There has been an update re: the location of the hotel that the athletes, coaches and some volunteers will be staying at. Stay up-to-date by checking in often.

      1. FULFILL YOUR VOLUNTEER COMMITMENT HERE!: Each family has a volunteer commitment as part of their student’s role on the Woodson Rowing team. Several families have incomplete volunteer hours this season. If you haven’t volunteered yet this season, please check out the opportunities below and sign up now. Thank you!
      • Stotesbury Cup volunteer jobs: plenty of opportunities for folks who are NOT traveling as well as for adults who are willing to help while in Philadelphia.
      • End-of-Season Boathouse Workday! Our last workday of the season will be on June 3, 2023. You’ll start at 9:00am and close up the boat house for the season. Plan for about 2 hours – but many hands make light work! Stand by for an official sign-up genius.
      • Join the Board! The WTW Crew Nominating Committee is still looking to fill the Fundraising Chair role for next year. This can definitely be a job sharing position! The ideal Fundraising Chair is willing to put together and manage a team of volunteers who help organize and coordinate fundraising activities for the team. Please contact Catherine Backmeyer, the Nominating Committee Chair, on Slack or at [email protected] if you want to know more!
      1. RSVP FOR END OF SEASON CELEBRATION ON MAY 31: Our end-of-season celebration will take place at 7:00pm, Wednesday, May 31 in Woodson Cafeteria A. Please join us in celebrating all of you – athletes and parents/guardians. This pizza party is more than just an end-of-season celebration. Coaches will present awards, we will recognize our seniors and attending parents will have an introduction/vote for next year’s new board members! Please RSVP for you AND your athlete no later than Monday, May 29, so we know how much pizza to order (for example, if your athlete will be the only one attending, RSVP for 1. If you or others will be attending WITH your athlete, RSVP for 2+). RSVP here.
      1. SUMMER ERG RENTALS: The team will have a limited number of ergs available for athlete rental over the summer. Ergs will be returned prior to the start of winter conditioning in October 2023. The cost to rent an erg will be $200.00 (pre-paid via the W.T. Woodson Crew Boosters PayPal account). Payment will be due May 30, 2023. Athletes interested in renting an erg should plan on picking it up at the end-of-season celebration on May 31, 2023. Sign up now to reserve an erg and submit payment via PayPal. 
      1. SCHOOL PHYSICALS FOR NEXT YEAR: Each year, it is required that all student athletes have a completed VHSL physical on file before participating in sports. Completing that physical at the end of the school year  means that you won’t run into rushing to get a physical at the start of the crew season next year!

      To aid in that end, the Athletic Training Programs at various high schools in NoVA hold a Sports Physical Night. The goal of Sports Physical Night is to provide a complete pre-participation examination screening that will leave student athletes with a valid VHSL physical for the entirety of the 2023-24 school year. The cost for the physical is $50. 

      The Athletic Training Program receives no funding from FCPS, and this event is their ONLY fundraiser for the year. ALL proceeds go towards helping the program purchase supplies. 

      Sign up for an appointment for a physical here. Even If you cannot make the Woodson event on June 14, sign up for another school’s event using the same form.

      1. SEE AND SHARE PHOTOS: Please share any photos you take at regattas with the team! Send photos to our Team Photographer, Colin, at [email protected] AND [email protected] (please send to both email addresses for now) so he can upload the photos into our team photos on SmugMug.
      1. SHOW YOUR TEAM SPIRIT: Our team store is open year-round! So save the link for memorable gifts that you can buy throughout the year! A portion of the proceeds goes directly to the team, so you will benefit the team while showing off your team pride. Shop for items for athletes, parents, family, and friends. Visit the store today!
      1. AT-A-GLANCE
      • Restaurant Fundraiser – Noodles & Co: May 17, 4-8p
      • REGATTA (Qualifiers only) – Stotesbury Cup at Philadelphia, PA: May 19-20
      • REGATTA (Qualifiers only) – SRAA Championships at Oak Ridge, TN: May 26-27
      • End-of-Season Banquet for athletes and families @ Woodson Cafe A: May 31
      1.  FOLLOW US ON SOCIAL MEDIA: Contact [email protected] to get signed up for our weekly communication and our Slack community. 
      Posted on

      May 11, 2023 Special Edition: VSRC Day 2

      Welcome to a special edition newsletter as we head into Day 2 of the Virginia State Rowing Championships! We had a lot of success last weekend, so let’s keep that energy flowing into this Saturday! Let’s #pullforwoodson!

      1. FINAL TEAM DINNER, FRIDAY, MAY 12
      2. VSRC DAY 2 THIS SATURDAY!
      A. TIMING
      B. ATTENDANCE
      C. OFFSITE PARKING FOR SPECTATORS
      D. ONSITE PARKING
      3. EVENT PHOTOS
      4. SPIRIT WEAR – GET IT NOW!
      5. AT-A-GLANCE
      6. SPREAD THE WORD

      ACTION ITEMS
      Team Dinner Chaperones needed. Sign up here.

      1. FINAL TEAM DINNER, FRIDAY, MAY 12
        This week’s dinner is on FRIDAY, MAY 12 in Woodson Cafeteria A. We realize that not all boats will be rowing on Day 2 of States this Saturday, but all athletes are expected to attend the team dinner – even if you didn’t practice this week! We still have need for 2 chaperones at the team dinner. Sign up here.
      1. VSRC DAY 2 THIS SATURDAY! 
        It’s championship season! Day 2 of the Virginia State Rowing Championships (VSRC) is this Saturday at Sandy Run Regional Park. The First and second 8s will be rowing this weekend. If you haven’t been to a regatta yet, this is the one to attend! race.

      Feel free to check these websites for more information: Regatta Central and VASRA.

      A. TIMING
      Here is the heat sheet for Saturday: VSRC Day 2 Heat Sheet. Right now races are at the following times:
      10:42a – Women’s 2V
      11:06a – Men’s 2V
      11:18a – Women’s 1V
      11:36a – Men’s 1V

        THESE TIMES ARE SUBJECT TO CHANGE. Some weather forecasts are calling for thunderstorms on Saturday Afternoon starting about 2:30. Possible schedule change ideas include shortening the break, shorten the centers to 5 minutes (a race launching every 5 minutes), and moving events around. So, prepare to be flexible. As always, athletes should plan to be at the boathouse no later than 2 hours before their race time.

        B. ATTENDANCE
        The following boats will race this weekend: Women’s 1V & 2V, Men’s 1V & 2V. All athletes are highly encouraged to attend, if available. 

          C. OFFSITE PARKING FOR SPECTATORS
          There is no spectator/visitor parking at Sandy Run. As a result, families should plan accordingly. For VSRC Day 2, off-site parking is located at South County High School.

            • Parents driving athletes can drop athletes off at Sandy Run and then proceed to South County High School to park. South County High School is located at 8501 Silverbrook Rd, Lorton, VA 22079.
            • Spectators will park at South County High School and take a shuttle bus to the regatta. The cost of the shuttles is $15 round trip paid at South County prior to boarding the bus. Athletes in uniform can ride the shuttle for free.  Families should plan for a 15-20 minute walk or a shorter shuttle ride between where the buses stop (Lot C) and the grandstand.
            • The shuttles are scheduled to begin at 7:00 am (2 hours before the first race) and will conclude running from Sandy Run NLT 1 hour after the last race. 

            D. ONSITE PARKING
            Onsite parking is limited to the groups below only. There is no fee for these groups to park at Sandy Run.

              • ATHLETES: Loisvale Lot. Plan for the walk to the boathouse!
              • VOLUNTEERS: Lot D.
              • COACHES: Lot D. Please display your green coach hangtag.
              • STAFF / LOC: Lot B, second row from the back.
              • HANDICAPPED: Lot C, as designated.

              3. EVENT PHOTOS
              Check out our collection of team photos on SmugMug. After the regatta, please share your photos with the team via one of the following methods: the #photo-sharing channel on Slack and send photos to our Team Photographer, Colin, at [email protected] AND [email protected] (please send to both email addresses for now) so he can upload the photos into SmugMug.

              4. SPIRIT WEAR – GET IT NOW!
              Shop for items for rowers, as well as for parents, family, and friends via our online spirit wear store. Don’t forget, a portion of the proceeds goes directly to the team, so you will benefit the team while showing off your team pride.  Visit the store today!

              5. AT-A-GLANCE

              • Team Dinner @ Woodson Cafe A: 7:15p, May 12
              • REGATTA – VSRC (State Championship) at Sandy Run, Day 2: May 13
              • Restaurant Fundraiser – Noodles & Co: May 17, 4-8p
              • REGATTA (Qualifiers only) – Stotesbury Cup at Philadelphia, PA: May 19-20
              • REGATTA (Qualifiers only) – SRAA Championships at Oak Ridge, TN: May 26-27
              • End-of-Season Banquet for athletes and families @ Woodson Cafe A: May 31

              6. SPREAD THE WORD
              Continue to share the enthusiasm for your team as you speak to other students and encourage them to join! Please direct any questions about joining the team to [email protected].

              Contact [email protected] to get signed up for our weekly communication and our Slack community. 

              Follow us on Social Media!

              Posted on

              May 8, 2023 Email Update

              We are incredibly proud of the boats that competed on Saturday. The hard work you put in all season showed! The Women’s 3rd Varsity and Novice 8+ are STATE CHAMPIONS! The Men’s 4th Varsity ranked SECOND in the state while the Men’s 3rd Varsity ranks SIXTH overall. The Women’s Novice 4+, which was only recently put together, had a strong showing placing 4th in their heat. You can find the results from this weekend’s regatta here: VSRA Day 1 Results. Let’s carry this incredible energy into Day 2 this weekend.

              1. VOLUNTEER REQUIREMENTS
              2. PRACTICES FOR THE REST OF THE SEASON
              3. FINAL TEAM DINNER, FRIDAY, MAY 12
              4. STOTESBURY CUP REGATTA INFO
              5. VIRGINIA STATE ROWING CHAMPIONSHIP REGATTA THIS SATURDAY
              6. SAVE THE DATE: END OF SEASON CELEBRATION
              7. SEE AND SHARE PHOTOS
              8. SHOW YOUR TEAM SPIRIT
              9. AT-A-GLANCE
              10. FOLLOW US ON SOCIAL MEDIA

              ACTION ITEMS FOR THIS WEEK: None

              1. VOLUNTEER REQUIREMENTS:
                Each family has a volunteer commitment as part of their student’s role on the Woodson Rowing team. Several families have incomplete volunteer hours this season. If you haven’t volunteered yet this season, please check out the opportunities below and sign up now. Thank you!
              • Stotesbury Cup volunteer jobs: plenty of opportunities for folks who are NOT traveling as well as for adults who are willing to help while in Philadelphia.
              • Join the Board! The WTW Crew Nominating Committee is looking to fill the Fundraising Chair role (currently Alice Wang) for next year. The ideal Fundraising Chair is willing to put together and manage a team of volunteers who help organize and coordinate fundraising activities for the team. You work closely with the VP for Communications and the Volunteer Coordinator. You also sit as a member of the Board of Directors and help guide the team in support of the team’s financial plan. Please contact Catherine Backmeyer, the Nominating Committee Chair, on Slack or at [email protected] if you want to know more!
              1. PRACTICES FOR THE REST OF THE SEASON
                If you competed in VSRC Day 1 this last Saturday and are NOT going to Stotesbury, then practices may be over for you. If you are unsure if you should come to practice this week, please double check with your coaches. That being said, we hope all athletes will attend the team dinner on Friday, May 12 to cheer on the 1V and 2V athletes!
              1. FINAL TEAM DINNER, FRIDAY, MAY 12
                Our last team dinner will be this FRIDAY, MAY 12 in Woodson Cafeteria A. We realize that not all boats will be rowing on Day 2 of States this Saturday, but all athletes are expected to attend the team dinner.
              1. STOTESBURY CUP REGATTA INFO
                Payment, submitting team forms and booking with the team hotel should have occurred on or before May 2. We hope the information presented in the Zoom information call last week was helpful. A link to the recording will be posted in the #2023-stotesbury channel on Slack soon. Make sure you join that channel if you haven’t yet. Don’t forget, tons of information is also located on the Stotesbury Cup info page.
              1. VIRGINIA STATE ROWING CHAMPIONSHIP REGATTA THIS SATURDAY
                Day 2 of the VSRC is at Sandy Run Regional Park this Saturday, May 13. First and second 8s from both the men’s and women’s teams will be competing. 
              1. SAVE THE DATE: END OF SEASON CELEBRATION
                Please save Wednesday, May 31 for an end of season pizza party and annual membership meeting at Woodson Cafeteria A. More details coming soon.
              1. SEE AND SHARE PHOTOS
                Please share any photos you take at regattas with the team! Send photos to our Team Photographer, Colin, at [email protected] AND [email protected] (please send to both email addresses for now) so he can upload the photos into our team photos on SmugMug
              1. SHOW YOUR TEAM SPIRIT
                A portion of the proceeds goes directly to the team, so you will benefit the team while showing off your team pride. Shop for items for athletes, as well as for parents, family, and friends. Visit the store today!
              1. AT-A-GLANCE
              • Team Dinner @ Woodson Cafeteria A: 7:15p, May 12
              • REGATTA – VSRC (State Championship) at Sandy Run, Day 2: May 13
              • Restaurant Fundraiser – Noodles & Co: May 17, 4-8p
              • REGATTA (Qualifiers only) – Stotesbury Cup at Philadelphia, PA: May 19-20
              • REGATTA (Qualifiers only) – SRAA Championships at Oak Ridge, TN: May 26-27
              • End-of-Season Banquet for athletes and families @ Woodson Cafe A: May 31
              1.  FOLLOW US ON SOCIAL MEDIA
                Contact [email protected] to get signed up for our weekly communication and our Slack community.
              Posted on

              May 4, 2023 Special Edition: VSRC Day 1

              Welcome to a special edition newsletter as we head into day 1 of the Virginia State Rowing Championships! We have a lot of athletes participating this weekend. We are so proud of your hard work all season. Let’s #pullforwoodson!

              1. TEAM DINNER, FRIDAY, MAY 5
              2. PRACTICES FOR THE REST OF THE SEASON
              3. VSRC DAY 1 THIS SATURDAY!
              A. TIMING
              B. ATTENDANCE
              C. OFFSITE PARKING FOR SPECTATORS
              D. ONSITE PARKING
              4. EVENT PHOTOS
              5. SPIRIT WEAR – GET IT NOW!
              6. AT-A-GLANCE
              7. SPREAD THE WORD

              1. TEAM DINNER, FRIDAY, MAY 5
                This week’s dinner is on FRIDAY, MAY 5 in Woodson Cafeteria A. We realize that not all boats will be rowing on Day 1 of States this Saturday, but all athletes are expected to attend the team dinner. Also, all chaperone spots have been filled. THANK YOU parents!

                We are celebrating Cinco de Mayo on Friday night with Chicken and Steak Fajitas from Coyote Grill! It is build your own fajita night with two corn tortillas, black beans, green rice, cheese, sour cream, guacamole, and pico de gallo.
              1. PRACTICES FOR THE REST OF THE SEASON
                If you are competing in VSRC Day 1 this Saturday and NOT going to Stotesbury, then this Friday may be your last practice! That being said, we hope all athletes will attend the team dinner on Friday, May 12 to cheer on the 1V and 2V athletes! If you are unsure if you should come to practice next week, please double check with your coaches.
              1. VSRC DAY 1 THIS SATURDAY! 
                It’s championship season! Day 1 of the Virginia State Rowing Championships (VSRC) is this Saturday at Sandy Run Regional Park. Traditionally, for the two-weekend VSRC regatta, novice and junior varsity boats row in the first weekend and varsity boats row in the second weekend. First and second 8s will most likely row 5/13. Student-athletes know which category they are racing in for States. As always, unless told otherwise by a coach, rowers must be at the boathouse no later than two hours before their scheduled race.

              Feel free to check these websites for more information: Regatta Central and VASRA.

              A. TIMING: The following was released by VASRA about an hour ago:

              “*DRAFT* schedule has been sent to coaches for review. It will be a short day, starting at 8:00 and ending at 12:24 with 8 minute centers (a race will start every 8 minutes). Right now, there is no break scheduled. Heats in the early morning with Finals starting at 10:40. Again, this is a *DRAFT* schedule and will most likely change. The schedule should be posted for everyone to see by 9:00pm this evening (following the coxswain’s meeting).”
              Stay tuned to Slack and/or follow along on VASRA’s website.

              B. ATTENDANCE: While VASRA is still making final plans for the regatta schedules, the following boats will race this weekend: Women’s Novice 4+, Women’s Novice 8+, Women’s 3rd Varsity 8+, Men’s 3rd Varsity 8+, Men’s 4th Varsity 8+. While no varsity boats row at this regatta, varsity athletes are highly encouraged to attend, if available. 

              C. OFFSITE PARKING FOR SPECTATORS: There is no spectator/visitor parking at Sandy Run. As a result, families should plan accordingly. For VSRC Day 1, off-site parking is located at South County High School.

                  • Parents driving athletes can drop athletes off at Sandy Run and then proceed to South County High School to park. South County High School is located at 8501 Silverbrook Rd, Lorton, VA 22079.
                  • Spectators will park at South County High School and take a shuttle bus to the regatta. The cost of the shuttles is $15 round trip paid at South County prior to boarding the bus. Athletes in uniform can ride the shuttle for free.  Families should plan for a 15-20 minute walk or a shorter shuttle ride between where the buses stop (Lot C) and the grandstand.
                  • The shuttles are scheduled to begin at 7:00 am (2 hours before the first race) and will conclude running from Sandy Run NLT 1 hour after the last race. 

                  D. ONSITE PARKING: Onsite parking is limited to the groups below only. There is no fee for these groups to park at Sandy Run.

                  • ATHLETES: Loisvale Lot. Plan for the walk to the boathouse!
                  • VOLUNTEERS: Lot D.
                  • COACHES: Lot D. Please display your green coach hangtag.
                  • STAFF / LOC: Lot B, second row from the back.
                  • HANDICAPPED: Lot C, as designated.

                  4. EVENT PHOTOS: Check out our collection of team photos on SmugMug. After the regatta, please share your photos with the team via one of the following methods: the #photo-sharing channel on Slack and send photos to our Team Photographer, Colin, at [email protected] AND [email protected] (please send to both email addresses for now) so he can upload the photos into SmugMug.

                  5. SPIRIT WEAR – GET IT NOW!: Shop for items for rowers, as well as for parents, family, and friends via our online spirit wear store. Don’t forget, a portion of the proceeds goes directly to the team, so you will benefit the team while showing off your team pride.  Visit the store today!

                  6. AT-A-GLANCE

                  • Team Dinner @ Woodson Cafe A: 7:15p, May 5
                  • REGATTA – VSRC (State Championship) at Sandy Run, Day 1: May 6
                  • Team Dinner @ Woodson Cafe A: 7:15p, May 12
                  • REGATTA – VSRC (State Championship) at Sandy Run, Day 2: May 13
                  • Restaurant Fundraiser – Noodles & Co: May 17, 4-8p
                  • REGATTA (Qualifiers only) – Stotesbury Cup at Philadelphia, PA: May 19-20
                  • REGATTA (Qualifiers only) – SRAA Championships at Oak Ridge, TN: May 26-27
                  • End-of-Season Banquet for athletes and families @ Woodson Cafe A: May 31

                  7. SPREAD THE WORD: Contact [email protected] to get signed up for our weekly communication and our Slack community. 

                  Follow us on Social Media!

                  Posted on

                  May 1, 2023 Email Update

                  We finished the regular season so strong! Can’t wait to see how our boats do in all the upcoming championship regattas. If you haven’t seen them yet, you can find the results from this weekend’s regatta here: Al Urquia Regatta Results.

                  1. *NEW* URGENT VOLUNTEER NEED
                  2. *NEW* VOLUNTEER REQUIREMENTS
                  3. TEAM DINNER, FRIDAY, MAY 5
                  4. STOTESBURY CUP REGATTA INFO
                  5. VIRGINIA STATE ROWING CHAMPIONSHIP REGATTA THIS SATURDAY
                  6. SAVE THE DATE: END OF SEASON CELEBRATION
                  7. SEE AND SHARE PHOTOS
                  8. SHOW YOUR TEAM SPIRIT
                  9. AT-A-GLANCE
                  10. FOLLOW US ON SOCIAL MEDIA

                  ACTION ITEMS FOR THIS WEEK
                  Stotesbury attendees: NLT Tues, May 2, Pay and submit forms

                  1. *NEW* URGENT VOLUNTEER NEED
                    We still have an immediate and urgent need for a FOOD COORDINATOR for the Stotesbury Cup Regatta. This very important job will be filled, ideally, by a parent who is going to attend the regatta, May 18-20. HOWEVER, if you’re willing to help here at home and are not traveling, we still welcome your contribution! Please reach out on the #2023-stotesbury channel on Slack if you’re able to take on this role.

                  The Food Coordinator is someone who can:

                  • Purchase and prep a lot of food (breakfast, lots of snacks, 2 big lunch days on the water)
                    • Burgers, hot dogs, and veggie burgers for one of the days (these would just be bought and kept frozen until we leave).
                    • Pre-cook fajita style chicken and veggies, which can be sealed in bags with a good sealer, then frozen. This will be revived riverside.
                  • Freeze and otherwise store the above and other food somewhere securely.
                  • Be available the week of May 15 to have the Chuckwagon parked on their property so it can be loaded for travel to Philadelphia. (Please note: you are not responsible for moving the chuckwagon! We will transport it to you and remove it before Stotes).
                  1. *NEW* VOLUNTEER REQUIREMENTS
                    Each family has a volunteer commitment as part of their student’s role on the Woodson Rowing team. Several families have incomplete volunteer hours this season. If you haven’t volunteered yet this season, please check out the opportunities below and sign up now. Thank you!
                  • Team Dinners: We still need ONE chaperone for our final team dinner this Friday.
                  • Regatta Jobs: Assistant Dockmaster needed THIS SATURDAY
                  • Stotesbury Cup volunteer jobs: plenty of opportunities for folks who are NOT traveling, and also who are willing to help while in Philadelphia.
                  • Join the Board! The WTW Crew Nominating Committee is looking to fill the Fundraising Chair role (currently Alice Wang) for next year. The ideal Fundraising Chair is willing to put together and manage a team of volunteers who help organize and coordinate fundraising activities for the team. You work closely with the VP for Communications and the Volunteer Coordinator. You also sit as a member of the Board of Directors and help guide the team in support of the team’s financial plan. Please contact Catherine Backmeyer, the Nominating Committee Chair, on Slack or at [email protected] if you want to know more!
                  1. TEAM DINNER, FRIDAY, MAY 5
                    This week’s dinner is on FRIDAY, MAY 5 in Woodson Cafeteria A. We realize that not all boats will be rowing on Day 1 of States this Saturday, but all athletes are expected to attend the team dinner.
                  1. STOTESBURY CUP REGATTA INFO
                    Coaches have finalized the boats and rowers attending the Stotesbury Cup. If your rower is attending please go to the Stotesbury Cup info page to submit payment and required forms as soon as possible. Payment and forms are due tomorrow Tues, May 2, 2023. This needs to be done in order for your rower to attend.

                  If families need assistance with this registration cost, scholarship funds are available. Contact [email protected] to learn more. 

                  You will find info on booking rooms, travel, luggage, schoolwork and more on the Stotesbury Cup info page.

                  If you have additional questions about the Stotesbury Cup, join us for a Zoom Q&A on Wednesday 5/3 at 7:45.

                  1. VIRGINIA STATE ROWING CHAMPIONSHIP REGATTA THIS SATURDAY
                    Our next regatta is this Saturday at Sandy Run Regional Park. Traditionally for the two-weekend VSRC regatta, novice and junior varsity boats row in the first weekend and varsity boats row in the second weekend. While VASRA is still making final plans for the regatta schedules, we should plan for the following boats to race this weekend: Women’s Novice 4+, Women’s Novice 8+, Women’s 3rd Varsity 8+, Men’s 3rd Varsity 8+, Men’s 4th Varsity 8+ First and second 8s will most likely row 5/13. Student-athletes know which category they are racing in for States. As always, unless told otherwise by a coach, rowers must be at the boathouse no later than two hours before their scheduled race.
                  1. SAVE THE DATE: END OF SEASON CELEBRATION
                    Please save Wednesday, May 31 for an end of season pizza party and annual membership meeting at Woodson Cafeteria A. More details coming soon.
                  1. SEE AND SHARE PHOTOS
                    Please share any photos you take at regattas with the team! Send photos to our Team Photographer, Colin, at [email protected] AND [email protected] (please send to both email addresses for now) so he can upload the photos into our team photos on SmugMug.
                  1. SHOW YOUR TEAM SPIRIT
                    A portion of the proceeds goes directly to the team, so you will benefit the team while showing off your team pride. Shop for items for athletes, as well as for parents, family, and friends. Visit the store today!
                  1. AT-A-GLANCE
                  • Team Dinner @ Woodson Cafeteria A: 7:15p, May 5
                  • REGATTA – VSRC (State Championship) at Sandy Run, Day 1: May 6
                  • Team Dinner @ Woodson Cafeteria A: 7:15p, May 12
                  • REGATTA – VSRC (State Championship) at Sandy Run, Day 2: May 13
                  • Restaurant Fundraiser – Noodles & Co: May 17, 4-8p
                  • REGATTA (Qualifiers only) – Stotesbury Cup at Philadelphia, PA: May 19-20
                  • REGATTA (Qualifiers only) – SRAA Championships at Oak Ridge, TN: May 26-27
                  • End-of-Season Banquet for athletes and families @ Woodson Cafe A: May 31
                  1.  FOLLOW US ON SOCIAL MEDIA
                    Contact [email protected] to get signed up for our weekly communication and our Slack community.
                  Posted on

                  April 27, 2023 Special Edition: Al Urquia Regatta

                  Welcome to your special edition newsletter for the Al Urquia Regatta! This regatta closes out the regular season and the month of April. After this weekend, it’s all championship regattas until the end of the season!

                  1. REMINDER: SENIOR NIGHT and TEAM DINNER, FRI, APR 28
                  2. AL URQUIA REGATTA, SAT, APR 29
                  A. ATTENDANCE
                  B. OFF-SITE PARKING FOR SPECTATORS
                  C. ONSITE PARKING
                  3. EVENT PHOTOS
                  4. SPIRIT WEAR – GET IT NOW!
                  5. AT-A-GLANCE
                  6. SPREAD THE WORD

                  1. REMINDER: SENIOR NIGHT and TEAM DINNER, FRI, APR 28
                    This week’s dinner and celebration of our seniors is on FRIDAY, APR 28  in Woodson Cafeteria A. If senior parents are able to attend and haven’t RSVP’d, please do so here.

                    All chaperone spaces have been filled. Thank you!

                  Our meal will be catered by Chipotle. Everything is build-your-own, so athletes and senior parents may choose from the following ingredients: chicken, steak, cilantro-lime white rice, black beans, fajita veggies, lettuce, tomato salsa, roasted chili-corn salsa and soft flour tortillas. Please remember to bring your own water bottle!

                  1. AL URQUIA REGATTA, SAT, APR 29
                    As always, specific race times will be finalized and shared with coaches late tonight. Athletes should anticipate hearing more about timing by tomorrow. It does appear that VASRA is planning for eights to row in the afternoon Saturday. Also, this is a prelims and finals style regatta. Please plan accordingly.

                  Feel free to check here for general regatta information:
                  Regatta Central – Al Urquia Regatta
                  VASRA website

                  A. ATTENDANCE
                  Unless told otherwise by a coach, rowers are advised to be at the boathouse no later than two hours before their scheduled race. Coxswains must be there for the coxswain’s meeting. More specific timing information will be communicated via Slack as it becomes available.

                  B. OFF-SITE PARKING FOR SPECTATORS
                  There is no spectator/visitor parking at Sandy Run. Off-site parking is located at a local commuter parking lot for this regatta.

                      • Parents driving athletes can drop off at Sandy Run and then proceed to the off-site commuter parking lot located at:
                        1325 Old Bridge Rd and Rt 123
                        Woodbridge, VA 22192
                      • Shuttle buses will run between the commuter parking lot and Lot C at Sandy Run. The cost of the shuttle is $15 CASH, round trip, paid at the Commuter Lot prior to boarding the bus. Athletes in uniform can ride the shuttle for free. Families should plan for a 15-20 minute hike to the grandstand after drop-off at Lot C.
                      • There is an ADDITIONAL shuttle bus that runs from Lot C to the finish line for those who are not able to make the 1 mile hike. Even with this method, there is a short walk from the finish line to the grandstands. Please plan accordingly. Cost is $5 CASH each way.
                      • The shuttles are scheduled to begin at 7:00 am (2 hours before the first race) and will conclude running from Sandy Run NLT 1 hour after the last race.

                      C. ONSITE PARKING
                      Onsite parking is limited to the groups below only. There is no fee for these groups to park at Sandy Run.

                        • ATHLETES: Loisvale Lot. Plan for the walk to the boathouse!
                        • VOLUNTEERS: Lot D.
                        • COACHES: Lot D. Please display your green coach hangtag.
                        • STAFF / LOC: Lot B, second row from the back.
                        • HANDICAPPED: Lot C, as designated.
                        1.  EVENT PHOTOS
                          Check out our collection of team photos on SmugMug. After the regatta, please share your photos with the team via one of the following methods:
                        • the #photo-sharing channel on Slack
                        • send photos to our Team Photographer, Colin, at [email protected] AND [email protected] (please send to both email addresses for now) so he can upload the photos into SmugMug.
                        1. SPIRIT WEAR – GET IT NOW!
                          Shop for items for rowers, as well as for parents, family, and friends via our online spirit wear store. Don’t forget, a portion of the proceeds goes directly to the team, so you will benefit the team while showing off your team pride.  Visit the store today!
                        1. AT-A-GLANCE
                          April
                        • Team Dinner @ Woodson Cafeteria A: 7:15p, Apr 28
                        • REGATTA – Al Urquia at Sandy Run: Apr 29

                        May

                        • Team Dinner @ Woodson Cafeteria A: 7:15p, May 5
                        • REGATTA – VSRC (State Championship) at Sandy Run, Day 1: May 6
                        • Team Dinner @ Woodson Cafeteria A: 7:15p, May 12
                        • REGATTA – VSRC (State Championship) at Sandy Run, Day 2: May 13
                        • Restaurant Fundraiser – Noodles & Co: May 17, 4-8p
                        • REGATTA (Qualifiers only) – Stotesbury Cup at Philadelphia, PA: May 19-20
                        • REGATTA (Qualifiers only) – SRAA Championships at Oak Ridge, TN: May 26-27
                        • End-of-Season Banquet for athletes and families @ Woodson Cafe A: May 31
                        1. SPREAD THE WORD
                          Contact [email protected] to get signed up for our weekly communication and our Slack community. 

                        Follow us on Social Media!¶

                        Posted on

                        Special Edition: Stotesbury Cup Regatta 2023

                        Welcome to your special edition newsletter regarding the Stotesbury Cup Regatta! There is so much information that we created a full web page about the event, but read below for all of the immediate information you need to know.

                        1. DEADLINE FOR PAYMENT AND FORMS: MAY 2, 2023
                        2. ZOOM INFO MEETING – WEDNESDAY, MAY 3, 7:45PM
                        3. SLACK CHANNEL
                        4. ALL-IN-ONE-PLACE INFO PAGE
                        5. VOLUNTEERING
                        6. SEE AND SHARE PHOTOS
                        7. SHOW YOUR TEAM SPIRIT!

                        ACTION ITEMS FOR THIS WEEK
                        NLT May 2, 2023:

                        1. DEADLINE FOR PAYMENT AND FORMS: MAY 2, 2023
                          Unfortunately families will need to move quickly now that lineups are finalized to book rooms in our hotel block. This event draws more than 10,000 athletes to Philadelphia so hotel space is at a premium.

                        Fees for the 2023 Stotesbury Regatta are $550 per athlete. All travel, food, and lodging are included in this payment. If this presents a financial burden, please contact Board President Tarek Rizk via Slack or at [email protected] immediately. The team does have access to scholarship funds to reduce the burden.

                        Optional add-on fees for spectators are as follows:

                        • $75 round trip to ride the bus with athletes to and from Philadelphia. Adults only, please. Space is limited.
                        • $30 per person if spectators would like to join athletes in having at-the-river snacks and lunches on Friday and Saturday.

                        PAYMENT IS DUE NO LATER THAN TUESDAY, MAY 2.

                        1. ZOOM INFO MEETING – WEDNESDAY, MAY 3, 7:45PM
                          We recognize that the tight schedule makes things challenging, so plan to join the Board for a Zoom Meeting on Wednesday, May at 7:45 PM. If you have questions that are time sensitive and need to be answered prior to payment or filling out forms, please do not hesitate to contact any member of the Board or use the #2023-stotesbury Slack channel prior to this meeting.

                        Zoom details are below:
                        Meeting ID: 956 6330 0670
                        Join from Computer/Mobile: https://outcast.zoom.us/j/95663300670?pwd=TCt3eFRyY3BPNk5wWmlaYjdqVXpUUT09
                        Password: 283066
                        Dial using iPhone/Android one-tap (US Toll): +13017158592,,95663300670# or +13052241968,,95663300670#

                        1. SLACK CHANNEL
                          Please join the new Slack Channel (#2023-stotesbury) to stay abreast of all you need to know.
                        1. ALL-IN-ONE-PLACE INFO PAGE
                          There is A LOT of information to cover for Woodson to participate in this prestigious regatta. As a result, we have created a web page with all pertinent information. Access the webpage here: Stotesbury 2023
                        1. VOLUNTEERING
                          See the Stotesbury Sign-Up Genius for our long list of opportunities. They all must be filled prior to May 18th in order to make this event a success.
                        1. SEE AND SHARE PHOTOS
                          Please share any photos you took at the St. Andrew’s Invitational with the team! Send photos to our Team Photographer, Colin, at [email protected] AND [email protected] (please send to both email addresses for now) so he can upload the photos into our team photos on SmugMug.
                        1. SHOW YOUR TEAM SPIRIT!
                          A portion of the proceeds goes directly to the team, so you will benefit the team while showing off your team pride. Shop for items for athletes, as well as for parents, family, and friends. Visit the store today!