This edition includes all you need to know about the Stotesbury regatta and will be the only email communication this week — please read carefully.
WHAT MATTERS MOST:
📄Everyone must activate their USRowing account and sign the waiver to participate at Stotesbury. If you have not completed this yet, check your email for a message from [email protected] or find instructions on Slack.
🫵 On-site volunteer spots are NOT full. Sign up here: Stotesbury Sign Up Genius
🧳Luggage drop off is Wednesday May 13th, from 7:00 – 8.30pm. Come to Door 3. If you haven’t already provided forms, please bring completed forms to drop off.
💊Medication should be in its original packaging and placed in a ziplock bag with a physical copy of the team medication form.
🤳 Join the #stotes2026 Slack channel
🚌 Athletes will depart from Woodson at 10:15 AM on Thursday, May 14.
Athletes should attend their first class, then report to the buses by Door 3 during the passing period.
Please keep an eye on Slack for any schedule changes or updates.
STOTESBURY INFO
Stotesbury is the largest high school regatta in the country — planning ahead makes all the difference. General planning details — including spectator hotel information — can be found here: https://woodsonrowing.org/stotesbury/
💻 Schuylkill Navy Webinar
The Schuylkill Navy hosts a pre-Stotes webinar each year for families interested in learning more about the event.
This year’s webinar is Tuesday, May 12 at 5:30 PM. It will be recorded and shared afterward, but if you’d like to attend live, you may register HERE.
📬 Preliminary Schedule and Results
Results, updates, bow numbers and more: RowTown
As an aside, internet access can be touchy with 5000 people all in a small radius. Be patient if the site loads slowly while onsite in Philly.
🤓 Know Before You Go
Our team has prepared a guide for Woodson parents and spectators to help navigate team-specific logistics (tent, food, transportation, etc.). This is not a substitute for the official regatta information.
Please review the official website for the most up-to-date details on parking, schedules, and event operations: https://stotesburycupregatta.com/
One recurring theme for the weekend: keep an eye on Slack. Unlike Sandy Run, cell service is generally reliable at Stotes, so we should be able to communicate updates in real time.
NON-STOTESBURY INFO
🤝 Join the Board
If watching the season has sparked your interest in getting more involved, please reach out to Jenn, VP Communications, via Slack to learn more about the Board and support positions.
You do not need prior experience — and you won’t be thrown in alone.
🙋 Remaining Volunteer Opportunities
There are still volunteer opportunities available post-Stotes:
🥳 End of Year Banquet
Families should plan to attend the End of Year Banquet as we celebrate the athletes and all of this season’s accomplishments.
🩺 Sports Physicals For Next Year
Woodson Athletic Training will again host Sports Physical Night for student athletes needing a VHSL physical for the 2026–2027 school year.
📅 Appointment times available:
5:30, 6:00, 6:30, 7:00, and 7:30 PM
💲 Cost: $50
This event is the Athletic Training Program’s primary annual fundraiser, with proceeds supporting supplies and student-athlete care.
🌞 Summer Rowing Opportunities
This is not an exhaustive list, but here are some local opportunities to continue to build your skills:
These links and more can be found on our website: https://woodsonrowing.org/resources/
📅 CALENDAR AT-A-GLANCE
✅ Bookmark these dates–your quick reference for the season.
May 15: Stotesbury (select boats), Philadelphia, PA
May 18: Last practice. We will unload the trailer and pull launches out of the water
Jun 1: End of Year Banquet, 7p, Cafe B
🌊 STAY INVOLVED
Recruitment • Sponsors • Spirit Wear • Photos
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💭 QUOTE OF THE WEEK
“A crew is not a collection of individuals. A crew is a single organism.”
— Daniel J. Boyne